NEW WHITELAND TOWN COUNCIL
March 17, 2009
Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Terry Spencer, Joe Noonan and Scott Alspach. Also present were Attorney Lee Robbins, Clerk-Treasurer Maribeth Alspach, and Department Heads Jim Lasiter, Ed Stephenson and Office Manager Cindy Yates. Councilman Harris and Fire Chief Hedrick were absent. Councilman Spencer offered the opening prayer.
Councilman Spencer moves to approve the minutes of the previous meeting and is seconded by Councilman Noonan. Vote 3 affirmative and 1 abstention. Member Perrin abstains.
HARDSHIPS / ADJUSTMENTS
Transfer of Title Paperwork
Attorney Robbins states that his office is researching the original legal description of the property to make the necessary corrections.
15 Year Law Agreement
Attorney Robbins states that he has spoken with PW Supt. Lasiter and is revising the agreement to include the subsequent user fee of $500.00. Attorney Robbins will have the revised document delivered to the town hall for President Perrin and Pastor Lane’s signatures.
This item is tabled until Fire Chief Hedrick is present.
Proctor Park – Fly Casting Lessons Request
Cecil Guidry, 8 Rypma Row, requests permission to teach fly cast fishing at the Proctor Park pond. Guidry is a member of the Indianapolis Fly Casters, a 40 year old organization dedicated to promoting and preserving the art of fly fishing. Guidry would like to run a “Catch and Release” program and would limit class size to 10 – 12 persons with a minimum age requirement of 12 years old. Classes would run for an hour each for 5 Saturdays starting on May 30th with a cost of $20.00 per participant. All monies received will be donated to Proctor Park in the name of the Indianapolis Fly Casters. Council approves.
2008 Utility Financial Compilation Review
Financial consultant Jeff Birk of BGBC Partners reviews the financial reports with the council. Birk states that both the Water and the Storm Water Utilities may need to consider rate increases. Birk further states that the Water Utility needs to increase revenue by $102,000.00 annually to remain solvent. New Whiteland also needs to look at restructuring our rate schedule to align with that of Indiana American since we purchase all of our water from them. Birk suggests a two-phase increase with the first increase this spring and the second phase in early 2010. We are currently operating at a loss and should have raised rates earlier but were able to pay our operating expenses with hook on fees and the money from the sale of the water tower easement to Unison. Councilman Spencer asks when we last increased rates. Birk states we passed a 5% “tracker” in 2007 but the last actual rate increase was in 2002. PW Supt. Lasiter adds that Indiana American currently has a rate increase petition before the IURC so the disparity in our rates and theirs is likely to increase even more.
Council directs Birk and Attorney Robbins to prepare necessary paperwork and ordinances to consider the appropriate rate increase. Clerk-Treasurer Alspach asks that the rate increase for Storm Water be done at the same time so that the required software changes will only have to be done once. Council agrees.
March 17, 2009
State Board of Accounts School
Clerk-Treasurer Alspach states that the ILMCT 73rd Annual Conference and State Board of Accounts School in June 14 – 18th. Alspach would like to attend the State Board of Accounts training sessions on June 16th and 17th but the 16th is a regular council meeting night. The schooling is at French Lick and she would not be traveling back and forth on the 16th. Alspach asks if the meeting could be moved to Monday, June 15th. Council approves moving the meeting to Monday night if necessary but states that unless there is urgent business to consider the meeting will just be cancelled instead.
Marshal Stephenson states that there was a serious fight at the basketball courts a week ago and that 3 people were taken to the hospital. Stephenson states that we need to pursue having video surveillance equipment installed at all of our parks and all of the municipal buildings. PW Supt. Lasiter states that he has a meeting scheduled for this Friday with a vendor that supplies that type of equipment and Stephenson or any other interested party is welcome to attend. Clerk-Treasurer Alspach asks Marshal Stephenson to contact Bryan Wolff with Homeland Security and check on grant money that might be available to cover the cost of the equipment and installation as money has not been budgeted for this expense.
Councilman Alspach asks the Police Department to step up enforcement of EPNs to get residents to clean up their properties and address junk vehicles. Stephenson states EPNs are done on a daily basis.
Marshal Stephenson asks to be placed on the agenda for the April 7th meeting to give the Police Departments 2008 Statistical Report. Stephenson will also present an explanation of the EPN process at that time. Council approves.
Community Celebration and National Night Out
Clerk-Treasurer Alspach states that in the 2009 budget we allotted $8,000.00 for a festival. Alspach is asking that the council approve the use of $2,900.00 of that account to cover the cost of the Ride Contract for the Community Celebration Day on May 2nd and an additional $1,000.00 to be used to purchase hot dogs or hamburgers, soft drinks and paper products for National Night Out. Alspach would like to have council members cook hotdogs & hamburgers in the East Park and coordinate other events for the public to participate in during National Night Out including possibly a bicycle safety and inspection station, free blood pressure checks, self defense classes, etc. Council approves both requests.
PW Supt. Lasiter states that a few years back we put in a thickener to handle solids at the WWTP but we lost our land application permit and have been having to pay to have the sludge removed. For the last 3 – 4 years we have budgeted money to install a UV System at the plant. Lasiter and the engineer, Tom Schubert went to Louisville to observe one of these systems. Lasiter would like to do a pilot program at our plant beginning April 1st. The total cost of the UV System will be around $98,000.00 including all of the necessary equipment. Lasiter adds that he also needs to purchase a new jetter or jet vac machine for sewer cleaning and a camera for tving the sewers.
Lasiter adds that he has several pieces of equipment that he would like to declare surplus so that he could advertise for and accept sealed bids to get rid of these items. The items include a sewer rodder, a Big Wheels truck, a sewer jetter and a TV trailer. Councilman Spencer makes a motion to allow the pilot program and the purchases as requested by Supt. Lasiter and to declare the requested items surplus to be sold and disposed of. Councilman Alspach seconds the motion. Vote 4 affirmative.
Attorney Robbins presents the ordinance amending the Zoning Ordinance relating to hard surfaced driveways. Ordinance is withdrawn when it is determined this has already been adopted as Ordinance 2064.
March 17, 2009
Clerk-Treasurer Alspach presents the transfer ordinance on first reading. Motion to adopt by Member Spencer with second by Member Alspach. Vote 4 affirmative.
Councilman Alspach moves to suspend the rules and consider the transfer ordinance on final reading. Motion is seconded by Councilman Noonan. Vote 4 affirmative.
Clerk-Treasurer Alspach reads the transfer ordinance in title only on final reading. Motion to adopt by Member Spencer with second by Member Alspach. Vote 4 affirmative.
OPEN TO THE PUBLIC
Being no other business the meeting was adjourned at 8:17 p.m.
Maribeth Alspach, Clerk- Treasurer
John Perrin, President