NEW WHITELAND TOWN COUNCIL

February 3, 2009

MEETING MINUTES

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Joe Noonan, Terry Spencer and Scott Alspach.  Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach, and Department Heads Jim Lasiter, Ed Stephenson, Brian Hedrick and Office Manager Cindy Yates. Councilman Harris was absent.  Councilman Alspach offered the opening prayer. 

 

MINUTES

Councilman Spencer moves to approve the minutes of the January 20th meeting and is seconded by Councilman Alspach.  Vote 4 affirmative.

 

HARDSHIPS / ADJUSTMENTS

None.

 

VOLUNTEER SERVICE AWARD

Councilman Noonan presents two Presidential awards to Maribeth Alspach for her hours of volunteer service.

 

OLD BUSINESS

Cell Phones

Marshal Stephenson presents a revised proposal and quote from Nextel.  Stephenson wants to provide cell phones for all of his officers for a cost of $254.92 per month.  All of the officers would share minutes and the phones would be for business use only.  Stephenson says he has money in his budget to cover the $118.92 monthly increase.  Stephenson adds that he, Fire Chief Hedrick, PW Supt. Lasiter and Clerk-Treasurer Alspach met with representatives of Verizon this week. A copy of that proposal is distributed and is $70 a month cheaper.  Councilman Spencer recommends approving the Nextel quote for the police officers only and to continue researching additional options for the other departments.  Spencer also recommends getting a quote from A T & T.  Councilman Spencer moves to allow the Police Department to move forward with the cell phone agreement with Nextel and is seconded by Councilman Noonan.  Vote 4 affirmative.

Fire Chief Hedrick tells the council that his top three officers rotate shifts as being the officer on call.  Hedrick states the other two officers are putting 350 +/- minutes a month on their personal cell phones with Fire Department business.  Hedrick states he has money in his budget to cover adding the 2 line officers to the cell phone plan and would like the council’s permission to do so.  Hedrick adds that the new data packages allow mass messaging when they have an open shift or a working fire.  This feature would be a great addition for Hedrick and the Fire Department.  President Perrin directs Hedrick to compare the plans that have been quoted and prepare a proposal for the council to consider.

 

Transfer of Title Paperwork

Attorney Robbins states he has been to the courthouse twice but been has not been able to meet with the Johnson County Recorder.  He thinks she is the only person that will be able to straighten this out so he will try and schedule a meeting with her.

 

15 Year Law Agreement

Attorney Robbins has the formula to add to the draft agreement.  He will meet with Jim Lasiter and Brian Lane to review the formula and the agreement documents.

 

New Ordinance Violation Fines

Town Marshal Stephenson asks Attorney Robbins when the 30 day required notice will be finished and the new fine amounts will go into effect.  Robbins says it should be soon but he will need to check.  Clerk-Treasurer Alspach thinks the 30 days started on January 7th.

 

Town Council

Page Two

February 3, 2009

 

NEW BUSINESS

Softball Diamond Reservation Request

Shawn Higdon is present to ask to use the diamond from 4:00 – 7:00 p.m. on Saturday afternoons for a 9 year old league.  PW Supt. Lasiter recommends scheduling an organizational meeting and inviting all of the entities that have used the diamond in the past or expressed an interest in doing so now.  Lasiter would like to work out a schedule that benefits all of the teams rather than handling individual requests one by one.  Lasiter commends all those who used the diamond last year for their professional attitudes and responsible use of our facilities.  Mr. Higdon has also expressed an interest is using the concession area and has offered to purchase a refrigerator for that building.  Council directs Lasiter to schedule the meeting and invite all interested parties.  There is some discussion on drafting a policy with a possible damage deposit.  Coaches would need to sign out keys at the beginning of the season and sign them in at the end.  Lasiter reports two coaches did not return their keys last year.

 

Clerk-Treasurer Institute

Clerk-Treasurer Alspach presents information on the ILMCT Institute that will be held at Ball State from March 8th – 13th.  She will be attending from the 8th – 11th and will be sharing a hotel room with the Clerk-Treasurer from Princes’ Lakes.

 

2009 FEMA Grant Application Process

Fire Chief Hedrick asks for council permission to apply for a grant to replace the old extrication equipment.  The estimated cost of the equipment is $20,000.00 and would require a 5% match.  Hedrick has the necessary funding available in his budget.  Council approves.

 

LEGISLATIVE BUSINESS

Resolution 2009-02

Attorney Robbins presents the resolution to allow the appraisals of the water utility as discussed at the previous meeting.  This resolution does not obligate the town to sell the utility but will provide the information needed for Indiana American to submit an offer.  Councilman Alspach moves to adopt Resolution 2009-02 and is seconded by Councilman Noonan.  Vote 4 affirmative.

 

Resolution 2009-03

Clerk-Treasurer Alspach presents the resolution to adopt the Johnson County Multi-Hazard Mitigation Plan as prepared by Johnson County Emergency Management Services.  Council asks for clarification to see if New Whiteland’s mitigation projects were included in the plan.  Clerk-Treasurer Alspach will contact Tug Sutton.

 

Ordinance 2096

Clerk-Treasurer Alspach presents the transfer ordinance on first reading.  This ordinance moves the part time clerk’s salary to the correct appropriation.  Councilman Spencer moves to adopt Ordinance 2096 on first reading and is seconded by Councilman Noonan. Vote 4 affirmative.

Councilman Alspach moves to suspend the rules and consider Ordinance 2096 on final reading.  Councilman Spencer seconds that motion. Vote 4 affirmative.

Clerk-Treasurer Alspach presents the transfer ordinance on final reading.  Councilman Noonan moves to adopt Ordinance 2096 on final reading and is seconded by Councilman Alspach. Vote 4 affirmative.

 

Utility Additional Appropriations

Clerk-Treasurer Alspach presents a memorandum for adding funds to appropriations in the utility budgets.  Motion to approve by Councilman Spencer with second by Councilman Noonan.  Vote 4 affirmative.

 

Town Council

Page Three

February 3, 2009

 

Uncollectible Utility Accounts / Bad Debt

Clerk-Treasurer Alspach presents a report prepared by the Utility Office to write off several uncollectible accounts from 2006, 2007 and 2008.  Councilman Noonan moves to approve writing off these bad debts and is seconded by Councilman Alspach.  Vote 4 affirmative.

 

Council President Perrin states he received a phone call from Cheryl Morphew with Johnson County Economic Development.  The federal government is contemplating awarding $95,000,000.00 to the State of Indiana to be divided among our counties.  Johnson County may receive up to $1,000,000.00 and Ms. Morphew was advising each entity that there will need to be a county wide meeting with representation from each entity to try and reach a consensus of what project the money should help fund.  All of the money is to go to one single project.  Perrin notes that the East West Corridor and the 3rd interchange off of 65 have both been mentioned.  Perrin also states that this money requires 100% matching funds from the counties accepting the funding.

 

Councilman Alspach thanks the Public Works department for their excellent service during the recent snow event.  None of the surrounding areas / communities came close to doing the job these men did.

 

OPEN TO THE PUBLIC

Being no other business the meeting was adjourned at 8:05 p.m.

 

 

Respectfully submitted,                      

 

                                   

____________________________               

Maribeth Alspach, Clerk- Treasurer                                

 

 

 

 

Approved: _____________________________

                 John Perrin, President