NEW WHITELAND TOWN COUNCIL
August 19, 2008
Town Council President John Perrin opened the meeting at 6:30 p.m. with the pledge to the American flag. Council members present were John Perrin, Joe Noonan, Don Harris, Terry Spencer and Scott Alspach. Also present were Clerk-Treasurer Maribeth Alspach, Attorney Lee Robbins and Department Heads Brian Hedrick, Jim Lasiter and Ed Stephenson. Office Manager Yates was absent. Councilman Perrin offered the opening prayer.
Councilman Spencer moves to approve the minutes of the July 15th meeting and is seconded by Councilman Alspach. Vote 3 affirmative and 2 abstentions (Noonan & Harris).
20 Year Service Award
Marshal Stephenson and Council President Perrin present a Certificate of Service to Sgt. Dave Glaze commemorating his 20 years of service with the New Whiteland Police Department.
HARDSHIPS / ADJUSTMENTS
Shaun Spears, 204 Brookside asks for an extension until August 28th. Mr. Spears will pay the full amount on 8/28. Council approves extension.
15-year Law – Liberty Tabernacle Water Line Extension
Attorney Robbins is working on the necessary contract. Either the entire service area or the total number of potential customers needs to be identified to complete the contract. Liberty Tabernacle’s project engineer estimated 25 homes could be served. Supt. Lasiter states that number is underestimated by at least 60 potential homes. Lasiter and Don Ballard of Indiana America will look at the area and present new information at the next meeting. They will look at the line capacity and the area that can be served and report their findings to the council on September 2nd.
Clerk-Treasurer Alspach states that the Proctor Park Committee has decided to wait until next year to hold a festival and is hoping to do that in conjunction with the Motorcycle Ride. Proctor Park will be highlighted at 3 WCHS high school football games. The NHS students will be promoting Proctor Park at the August 29th and September 19th games. Proctor Park Committee members will be working these events as well. Athletic Director Butch Zike has also offered to stuff Proctor Park fliers with brick order forms in the athletic programs. The fliers are at Crystal Graphics being printed now.
Councilman Harris asks how much money is needed to complete the park. Clerk-Treasurer Alspach states $80,000.00. She adds that she and Jim Lasiter met with Center Grove student Keith Overman and he is considering taking on the concrete work at Proctor Park as his Eagle Scout Project. We are waiting to hear from him.
Public Works Supt. Lasiter has spoken with DNR about stocking the lake. In order to do so they require a contract between DNR and the town. If DNR stocks the pond they have control over the type of fish placed their, how the pond is maintained (what chemicals our employees use to treat the lake) and they require that the pond be open to the public for fishing. Anyone fishing is required to have an Indiana fishing license. Councilman Spencer asks what the cost would be for us to stock the pond ourselves. Lasiter estimates $2,000.00. Lasiter did ask if the contract could be cancelled at any time and DNR said that it could. President Perrin asks Lasiter to contact DNR and ask them to make a presentation at a future council meeting. Also request a sample contract for Attorney Robbins to review. Council may want to consider stocking the pond at Country Gate as well.
Marshal Stephenson reports all three of the new cars have arrived and have had the light bars installed. They are scheduling appointments to have the cars striped and detailed.
August 19, 2008
Movie in the Park
Charles Howard with Southpointe Church is requesting permission to use East Park for a free community event on Saturday evening, August 30, 2008. They would like to have some music, games and door prized before showing the movie “Evan Almighty”. The movie would begin around 8:45 or as soon as it was dark enough. Howard states he had considered Proctor Park but with parking and electrical restrictions feels East Park is a better location. Should the council approve this request he would like an extension of the park hours until 11:00 p.m. so that they can get everything cleaned up. Howard adds that if this event is successful they would like to consider hosting monthly events next year at no cost to the community or residents. They would also consider trying to include other non profit organizations like CPCSC Fast Track. President Perrin asks Marshal Stephenson if he anticipates a parking problem. Stephenson says he does not. Member Noonan asks Mr. Howard where their church is located. Howard states they are looking for a space to rent and don’t have a location at this time. Council authorizes this trial event.
Conflict of Interest
Council President Perrin presents a Conflict of Interest disclosure statement. He is a sales representative for UniFirst Corporation and they will be providing towel service to the New Whiteland Public Works Department. Perrin explains that the current contract for this service had expired. PW Supt. Lasiter took bids and UniFirst had the lowest bid. Councilman Noonan moves to accept the Conflict of Interest statement and approve the contract. Motion is seconded by Councilman Harris. Vote 4 affirmative. Perrin abstains.
HARDSHIPS / ADJUSTMENTS
Darla Mack, 527 Parkview Drive states that she had a leak that has been repaired and is requesting an adjustment on her sewer bill. She presents the council with her receipt for the repair work. Council approves adjusting the sewer portion of her bill back to her monthly average.
Mindy Skeen, 1126 Warwick requests an extension on her utility bill until September 3rd. She can pay the full amount on the 3rd. Council approves this extension. Skeen asks about drainage problem behind her house. She states the house behind her filled in the easement which has resulted in standing water in several yards. PW Supt. Lasiter states the problem is due to a house that burned several years ago – when it was rebuilt they were allowed to put a garage in the back which affected the drainage. Lasiter has had a contractor look at the area and they should have the problem corrected by next spring.
Fire Chief Brian Hedrick states the White River Fire Department built a new station and has offered our department all of their old training props at no cost. This would allow Chief Hedrick to do all Firefighter Class 1 & 2 training in house rather than paying $500 for it to be done elsewhere. The Fire Department needs a place to store this equipment. Hedrick has checked with State Board of Accounts and can use money in his training budget to pay for a 10’ X 20’ storage barn. Hedrick would like approval to make this purchase and to accept the free equipment. The storage barn would be placed at the NW corner of the existing station between the Fire Station and the tennis courts. Clerk-Treasurer Alspach states that a building of this size will require a building permit. Hedrick can ask the Plan Commission to waive the fees. Hedrick estimates the cost of the barn to be between $2,000 and $3,000.00. Councilman Spencer asks if Hedrick would be able to offer training classes to other departments and collect a fee for them. Hedrick says potentially – they will not be certified to offer EMT classes. Council approves this request.
Hedrick adds that there appears to be a short somewhere in the electrical system in the Fire Chief’s car as the light bar isn’t working. Hedrick has a quote for a new light bar and rewiring for the car of $2,600.00. Hedrick states he has the funding available to cover this expense in his budget. He adds
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that all routine maintenance is currently being done on all of the department’s equipment and should be completed within the next 30 days. Council approves this purchase as well.
Clerk-Treasurer Alspach presents a memo from the DLGF extending the filing deadline for 2009 budgets to December 1, 2008. Alspach has the budget ready for preliminary approval tonight. Council opts to wait until later to see if revised numbers come out or to see if the 2008 budget is approved before adopting the 2009 budget. We will reschedule the hearings for late October or November.
Clerk-Treasurer Alspach presents the resolution authorizing reductions to the 2008 budget appropriations as prepared by the Department Heads. Member Harris moves to adopt the resolution and is seconded by Member Noonan. Vote 5 affirmative. Council President Perrin thanks Clerk-Treasurer Alspach and the Department Heads for their work in putting together the budget and for making these cuts to help with future funding.
Clerk-Treasurer Alspach reads the transfer ordinance and explains on first reading. Motion to adopt by Councilman Alspach with second by Councilman Noonan. Vote 5 affirmative.
Member Harris moves to suspend the rules and consider the ordinance on final reading. Member Noonan seconds the motion. Vote 5 affirmative.
Clerk-Treasurer Alspach reads the transfer ordinance in title only on final reading. Motion to adopt by Councilman Spencer with second by Councilman Harris. Vote 5 affirmative.
Clerk-Treasurer Alspach reads the ordinance and explains on first reading. This ordinance declares certain funds dormant and allows for those funds to be transferred to the General Fund. Alspach explains she discussed this with State Board of Accounts representative Kerry Fleming and he recommended that we do this to clean up the fund report and clear out those old balances. Motion to adopt by Councilman Noonan with second by Councilman Alspach. Vote 5 affirmative. This item will be placed on the September 2nd agenda.
Clerk-Treasurer presents a Memo requesting 1 transfer in both the Water and Sanitation Utilities. Council approves.
OPEN TO THE PUBLIC
Shasta Smith, 984 Nicole Way would like to reserve Proctor Park for the Tracy Commons block party on September 20th from 12 noon to 6:00 p.m. She is requesting permission to use the electrical outlets in the back section of the park and to use the picnic tables and rear shelter house. Supt. Lasiter states tables are being built for the rear shelter house so they will not need to move the tables from the front shelter house in case someone else wants to use it on the same day. They will be setting up grills and having a cook out. PW Supt. Lasiter states the electrical has not been installed in the rear section but he could provide a small generator that would accommodate their needs that day. They would like to bring in a bouncer house and asks if that would create any liability issues. Clerk-Treasurer Alspach asks about people being able at access the playground equipment and Memorial Walkway in the rear section of the park. Ms. Smith states that they will have the rear section blocked off for registered members of the Homeowner’s Association only. People would be allowed to get to the Memorial Walkway if they wanted to. Councilman Noonan asks how many attendees they are anticipating. Smith guesses 75 – 100. PW Supt. Lasiter asks that no more than 2 vehicles be allowed
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to drive back to that area. People will have to park their cars in the parking lot and walk back to the site. Smith agrees to that stipulation. Council approves request on a trial basis.
Julie Phelps, 136 Northlane is here asking for some kind of financial consideration on her sewer bill. Phelps’ husband had rheumatoid arthritis and his doctor has recommended that he take whirlpool baths every day. Phelps adds they are having renovation work done now to install a whirlpool. It will require 68 gallons of water to fill the tub every time it is used. She is requesting something similar to a sprinkling credit on her bill. Councilman Alspach states the water used for sprinkling does not go through the sewer system but this water will and will have to be treated. He asks Mrs. Phelps if the insurance company can’t help her since this has been ordered by her doctor. Phelps states they aren’t even paying some of his medical bills. PW Supt. Lasiter recommends considering a 2,000 gal per month adjustment if her bill reflects an increase in usage to support that figure. President Perrin asks the council to take this matter under consideration. This will be placed on the September 2nd agenda.
Mrs. Phelps asks about the open burning ordinance. She has a neighbor who has been burning huge brush piles, often leaving the fire unattended. Fire Chief Hedrick states he would like the council to consider a no burn policy. Hedrick will send Mrs. Phelps a copy of the ordinance.
Being no other business the meeting was adjourned at 8:00 p.m.
Maribeth Alspach, Clerk- Treasurer
John Perrin, President