NEW WHITELAND TOWN COUNCIL
June 17, 2008
Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Terry Spencer, Joe Noonan and Scott Alspach. Also present were Clerk-Treasurer Maribeth Alspach, Attorney Lee Robbins and Department Heads Jim Lasiter, Cindy Yates and Ed Stephenson. Councilman Harris and Fire Chief Hedrick were absent. Councilman Noonan offered the opening prayer.
Councilman Spencer moves to approve the minutes of the June 3rd meeting and is seconded by Councilman Noonan. Vote 4 affirmative.
HARDSHIPS / ADJUSTMENTS
Property and General Liability Insurance Renewal
Randy Teltoe of Burnham & Flowers is here to present the revised renewal rates which include the Fire Department as requested. The total premium with the Fire Department included is $53,839.00. We can add a $4,000,000 umbrella policy which will increase our overall protection from $2,000,000 to $5,000,000 for $2,930.00 which would make our total premium $56,769.00. This includes all coverage’s except the Workman’s Comp and the Firefighters AD&D and Disability which are separate policies. Teltoe adds that Councilman Alspach asked about our coverage for Outdoor Property and if it was covered for straight line winds. Teltoe states it is not – this coverage covers named perils only. At the last meeting the council asked Clerk-Treasurer Alspach to provide percentage break out of how much will be paid out of each fund. Alspach states Betty Bush has provided the following break down:
General Fund 59%
Alspach will review these percentages with Betty to verify accuracy.
Councilman Spencer moves to accept the renewal with the umbrella at a total premium of $56,769 and is seconded by Councilman Noonan. Vote 4 affirmative. President Perrin signs the required documents.
Police Vehicle Lease Agreement
Tim Holmes with Public Finance is not here tonight. Marshal Stephenson will contact him. This item will be placed on the agenda for the next meeting.
Clerk-Treasurer Alspach states that Attorney Robbins’ office has submitted the necessary paperwork to register the Proctor Park logo as a registered trademark belonging to New Whiteland.
We have been contacted by the Johnson County Fair Board to ask if we would like to have our booth space again this year for Proctor Park. They are offering a discounted price of $142 for the entire week. Council is fine with paying for the booth space if we have enough volunteers to man it. They will not allow employees to work the booth during business hours. If an employee wants to use vacation or comp time and work the booth that is fine.
June 17, 2008
Phone System Maintenance Contract
Clerk-Treasurer Alspach presents cost information on maintenance for the new phone system that was inadvertently left out of the initial presentation. Council asks that Rob Parker with Embarq attend the next meeting to answer questions.
Greg Knotts Sewer Hook On
Clerk-Treasurer Alspach presents payment plan that the council approved for Mr. Knotts in August of 2007. Mr Knotts does not live in New Whiteland but has a failing septic system that is near Hilltop Farms. Mr. Knotts was sited last summer by the Board of Health but has yet to repair his system. He had requested permission to hook on to our sanitary sewer system but wanted to make payments which the council approved at $50 per month for 37 months. The Board of Health has given Mr. Knotts until July 1st to have the problem resolved or the house will be uninhabitable. Alspach is asking the council to rescind the payment agreement. Due to Mr. Knotts unresponsiveness to the county she fears once the work is done we will have trouble collecting the monthly payments. Councilman Noonan moves to rescind the payment agreement and is seconded by Councilman Alspach. Vote 4 affirmative. Should Mr. Knotts wish to connect to our sewers he will have to pay the hook on fee up front.
Drainage on US 31
PW Supt. Jim Lasiter states the drainage work that has been ongoing for the last several months on the east side of US 31 north of Country Gate is nearly complete. The contractor bored the line early this spring and cleaned the ditch the week before the flood event. All that is left is the seeding of the ditch. This work was done as the result of flooding issues on the west side of US 31 due to an engineering oversight on the Country Gate plans. The remedy was agreed upon and the cost will be split 3 ways – between C.P. Morgan, Schneider Engineering and the Town of New Whiteland. Lasiter will be submitting invoices to the other entities for reimbursement. He is happy to report that the work that was done did in fact correct the problem. In the recent 8” rain event the houses that were threatened previously did not flood and we did not have to sand bag them as we did in the past.
Provisional Tax Bills
Clerk-Treasurer Alspach states she is hosting a meeting of all of the Clerk-Treasurers in Johnson County here at the Town Hall on Thursday, June 26th at 1:30 to discuss asking the county to send out provisional tax bills. Alspach’s understanding is that the tax bills won’t be sent out until fall and we won’t get a distribution until the end of December.
Street / Bridge / Culvert Flood Damage
Councilman Spencer asks PW Supt. Lasiter if we had any damage to our infrastructure as a result of the recent flooding. Lasiter states there was no road damage but there was some erosion around some culverts. Lasiter would like to have an engineering survey done in the areas hardest hit by the recent flooding – Circle Court, DeVille Place, Woodridge and Brentwood.
Disaster Debriefing and Future Planning Session
This item will be placed on the meeting agenda for the July 15th meeting. The time of the meeting will be changed to 6:00 p.m.
President Perrin opens the Public Hearing at 8:08 p.m. PW Supt. Lasiter explains the resolution. The purpose of the public hearing is to protect private businesses or competitors who might be affected negatively if we are awarded this grant to purchase a new leaf vac. If we receive the grant (50%), New Whiteland’s match will be $18,474 which Supt. Lasiter has in his budget. Our current machine
June 17, 2008
is a 1990. Attorney Robbins asks if there is anyone present who wishes to ask a question or voice an opinion on this matter. Being none the public hearing is closed at 8:13 p.m.
Councilman Alspach moves to approve Resolution 2008-01 and is seconded by Councilman Noonan.
Vote 4 affirmative.
Attorney Robbins presents the resolution amending the Standard Operating Procedures of the New Whiteland Police Department as included in the Policy and Procedure Manual. These revisions were approved as presented by Marshal Stephenson at the last meeting. Councilman Spencer moves to adopt Resolution 2008-02 and is seconded by Councilman Alspach. Vote 4 affirmative.
Utility Additional Appropriation Memo
Clerk-Treasurer Alspach reads the Memo and explains the need for the additional funds, mostly due to the flood recovery costs that are being incurred while we wait to see if insurance will apply to this event. Motion to approve by Member Noonan with second by Member Spencer. Vote 4 affirmative.
OPEN TO THE PUBLIC
Being no other business the meeting was adjourned at 8:20 p.m.
Maribeth Alspach, Clerk- Treasurer
John Perrin, President