NEW WHITELAND TOWN COUNCIL

December 16, 2008

MEETING MINUTES

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Joe Noonan, Don Harris and Scott Alspach.  Also present were Clerk-Treasurer Maribeth Alspach, and Department Heads Jim Lasiter, Ed Stephenson, Brian Hedrick and Office Manager Cindy Yates. Councilman Spencer was absent. Councilman Alspach offered the opening prayer. 

 

MINUTES

Councilman Harris moves to approve the minutes of the December 2nd meeting and is seconded by Councilman Noonan.  Vote 4 affirmative.

Councilman Alspach moves to approve the minutes of the December 3rd meeting and is seconded by Councilman Harris.  Vote 4 affirmative.

Councilman Harris moves to approve the minutes of the December 9th meeting and is seconded by Councilman Noonan.  Vote 4 affirmative.

 

HARDSHIPS / ADJUSTMENTS

None.

 

OLD BUSINESS

Non-Transfer of Title Paperwork

Tabled until January 6th. 

 

15 Year Law – Liberty Tabernacle Church

Tabled until January 6th.

 

Delinquent Letter / Disconnect Policy

Councilman Alspach asks if we have received the written opinion from Attorney Robbins yet.  Clerk-Treasurer Alspach says we have not but it is possible that Attorney Robbins had planned to bring it to tonight’s meeting.

 

Utility Identity Theft

Tabled until January 6th.

 

Indiana American Update

Council President Perrin states that a meeting has been scheduled for December 18th at 5:00 p.m.  A full update will be presented at the January 6th meeting.

 

NEW BUSINESS

Cell Phone Policy

President Perrin recommends that the council considers a policy that would only authorize the town paying for the 2 cell phones that are used by the on call Public Works employees.  Any other employee who currently has a cell phone would need to put the phone in their name on a personal account if they want to keep it.  They would then pay for the service individually.  They would not be required to make their cell phone number available if they didn’t want to.  PW Supt. Lasiter asks about existing contracts.  He believes the PW cell phone contract may have 20 months left on it.  Perrin asks that everyone check their contract and any penalty for early cancellation.  Councilman Harris thinks we may be able to put some of the cell phones “to sleep” and pay a reduced rate until the contract expires.  Councilman Harris believes that Department Heads should be provided cell phones or at least be given a monthly stipend to offset the use of their personal ones.  He wants them to be accessible in emergencies.  Harris states that he is given a $40.00 stipend from the City of Greenwood each month for his cell phone.  He does not have to provide documentation of business

calls.  Council President Perrin asks all councilmen and Department Heads to consider a way of addressing this issue.

Town Council

Page Two

December 16, 2008

 

Unused Vacation Request

Councilman Alspach is aware of at least one Department Head who is going to lose some earned time that they weren’t able to use before the end of the year.  Alspach recommends allowing the employee to carry the time over into 2009.  There is discussion about setting policy allowing the council to look at these type requests on a case by case basis.  Due to the extenuating circumstances this year with the opening of Proctor Park and the flood approving this request seems reasonable.  PW Supt. Lasiter asks that no policy change be made.  The employees know that if they don’t schedule their time and use it they will lose it.  To approve any carry over of time will only create additional headaches in the future.  Marshal Stephenson agrees.  Council will not take any action at this time.

 

December Disconnect Schedule

PW Supt. Lasiter states that disconnects fall on December 24th this year.  Council approves adjusting the schedule; reminders will go out on the 23rd and disconnects will be done on the 29th.

 

Fire Department Santa Ride

Chief Hedrick states that Santa will be touring New Whiteland on the fire engine on Sunday night, December 21st.  He will leave the Fire Station at 5:00 p.m.

 

LEGISLATIVE BUSINESS

Ordinance 2088

Clerk-Treasurer Alspach presents the ordinance setting the number of deputy marshals on final reading.  Motion to adopt by Councilman Noonan with second by Councilman Harris. Vote 4 affirmative.  

 

Ordinance 2092

Clerk-Treasurer Alspach presents the ordinance increasing all civil penalties for ordinance violations by $5.00 on second reading.  Member Noonan makes a motion to adopt and is seconded by Member Alspach. Vote 4 affirmative.  Clerk-Treasurer Alspach will have Attorney Robbins office prepare and publish the required legal notice.

 

Ordinance 2094

Clerk-Treasurer Alspach presents the transfer ordinance on first reading.  Motion to adopt by Member Alspach with second by Member Harris. Vote 4 affirmative.

Member Harris moves to suspend the rules and consider ordinance 2094 on final reading.  Member Noonan seconds the motion.  Vote 4 affirmative.

Clerk-Treasurer Alspach reads the ordinance in title only on final reading.  Motion to adopt by Member Harris with second by Member Alspach. Vote 4 affirmative.

 

Clerk-Treasurer Alspach presents a Memo to transfer funds in the Water and Sanitation Utilities.  Motion to approve by Councilman Alspach.  Second by Councilman Harris. Vote 4 affirmative.

 

OPEN TO THE PUBLIC

Being no other business the meeting was adjourned at 7:40 p.m.

 

Respectfully submitted,

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

Approved: _____________________________  

                 John Perrin, President