NEW WHITELAND TOWN COUNCIL

January 15, 2008

MEETING MINUTES

 

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Joe Noonan, and Terry Spencer.  Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach and Department Heads Jim Lasiter, Brian Hedrick, and Ed Stephenson.  Councilman Scott Alspach and Office Manager Cindy Yates were absent.  Councilman Harris arrived at 7:15 p.m. Councilman Noonan offered the opening prayer. 

 

MINUTES

Councilman Spencer moves to approve the minutes of the December 18th meeting and is seconded by Councilman Noonan.  Vote 3 affirmative. 

 

ELECTION OF OFFICERS

President

Member Spencer nominates Member Perrin for the office of President.  Member Noonan seconds the motion.

Member Noonan moves to close the nominations and is seconded by Member Spencer.  Vote 3 affirmative.

Vote for John Perrin for President for 2008 – 3 affirmative.

Vice President

Member Noonan nominates Member Spencer for the office of Vice President.  Member Perrin seconds the motion.

Member Noonan moves to close the nominations and is seconded by Member Perrin.  Vote 3 affirmative.

Vote for Terry Spencer for Vice President for 2008 – 3 affirmative.

 

HARDSHIPS / ADJUSTMENTS

Devona Morgan, 1040 Eastlawn asks for an extension.  She will pay the full amount on February 4, 2008.  Council approves.

 

Joshua Duckworth, 351 Hollybrook presents his bill.  They had a toilet leaking that has been repaired.  Council authorizes a sewer adjustment back to the monthly average.

 

OLD BUSINESS

Proctor Park Update

Clerk-Treasurer Alspach presents a status report on the project.  She presents 2 quotes for the balance of the playground equipment that has been ordered to be delivered and installed prior to the park dedication on May 3rd.  Child’s Play had the lowest bid and was approved as the vendor to use for these items.

 

T-Mobile Contract

Attorney Robbins asks that this item be tabled until the February 5th meeting. T-Mobile is asking the town to amend our current lease that was written in 2002.  This lease renews automatically, every 5 years, unless written notice is given by T-Mobile or the Town prior to the renewal.  The contract renewed in 2007.  Attorney Robbins states there is some language in the contract that may allow them to cancel the contract if we refuse to renegotiate.  The new lease has a lower monthly payment but may be better than losing all revenue if they cancel.  Attorney Robbins would like to contact T-Mobile before agreeing to this amended contract.  Councilman Spencer asks Supt. Lasiter if this contract has caused any problems for him or his department.  Lasiter says it has not.  This item will be placed on the agenda for the next meeting.

 

 

 

Town Council

Page Two

January 15, 2008

 

Fire Engine Delivery

Chief Hedrick states the new engine is scheduled for delivery to the factory the last week of February.  Brian will have to travel to South Dakota to inspect the engine.  Brian presents a new lease agreement for council approval.  The original delivery date was projected as November 15, 2007; this agreement extends that date to February 15th, 2008.  This will require us to pay an interest payment of $1,085.78 along with the $100,000.00 down payment at closing.  Clerk-Treasurer Alspach expresses concern with making any payments prior to receipt of the vehicle.  Chief Hedrick states the money will go to Marquette Bank and be placed in escrow, it will not go to Crimson.  Hedrick adds all monies will be refunded if the deal were to fall through.  Councilman Harris moves to approve the $1,085.78 interest payment and the revised agreement.  Councilman Noonan seconds the motion. Vote 4 affirmative.

Chief Hedrick adds they were approved for the $10,400.00 grant from FEMA for voice pagers.  The quote came back higher than anticipated and rather than the $520.00 match we had planned on, our cost will now be $1,050.00.  Hedrick has the funds available in his budget.

Hedrick adds that the water rescue equipment has been purchased and the firefighters involved have completed their training.  The equipment is now in service.

 

NEW BUSINESS

Sprinkling Credit Extension

Clerk-Treasurer Alspach presents information packets she received from the Hilltop Commons Homeowners Association.  They have included graphs showing the highest months of water usage during the summer months.  They are asking that the 4 month sprinkling credit either be extended one (1) additional month or be shifted forward one month to run from June through September.  Councilman Spencer moves to extend the credit period by one (1) additional month allowing credits on the May through September bills (5 months total).  Councilman Harris seconds the motion.  Vote 4 affirmative.

 

Dispatch Service Request

Marshal Stephenson has been approached by the Whiteland Volunteer Fire Department who is asking New Whiteland to provide dispatch services for them.  Jared Donica with Whiteland Fire Department makes a presentation to the council.  He states their total service area population is approximately 5,500.  Councilman Harris asks who would pay for communication equipment repairs.  Marshal Stephenson states WVFD has a maintenance agreement on their equipment as does NWFD and NWPD.  The county has the maintenance agreement on the dispatch console equipment.  Donica notes the WVFD handled 528 runs in 2007 and 85% of those runs were EMS calls.  Their calls are currently dispatched by the Johnson County Sheriff’s Department but they have been asked to find another dispatch service. Donica adds that there is no provision in their budget to pay for these services.  Council authorizes Donica to present a draft agreement for legal review and council consideration.  Clerk-Treasurer Alspach requests copies of the WVFD budget as well as their contracts with the Town of Whiteland and the Fire District.  Donica will deliver these items with the draft agreement before the February 5, 2008 council meeting.

 

Police Department Renovations

Marshal Stephenson thanks Jim Lasiter and the Public Works employees for all of their work in moving furniture and paying to have new carpet and tile installed at the Police Station.

 

Council President Perrin thanks the community members who helped the needy family that attended the last council meeting.  Residents paid various utility bills, provided food and Christmas presents for the family.  Perrin shares a thank you card that was received from the Meek family.

 

 

 

 

Town Council

Page Three

January 15, 2008

 

LEGISLATIVE

Ordinance 2074

Clerk-Treasurer Alspach asks that the council ratify the end of year transfer ordinance and utility transfers for the record. Motion by Councilman Harris to approve with a second by Councilman Noonan.  Vote 4 affirmative. 

 

OPEN TO THE PUBLIC

Larry Feaster, 125 Brentwood Lane has a complaint about a possible car repair business being operated out of the home at 128 Brentwood.  He states oil, transmission fluid and gasoline have or are being drained on the ground at that property and going into our ground and storm sewers.  Mr. Feaster has filed numerous complaints about junk vehicles.  Council President Perrin states the ordinance was recently revised.  Mr. Feaster requests a copy of the revised policy.  Attorney Robbins office is preparing a hard copy of the codified codes and Clerk-Treasurer Alspach will have that available at the Town Hall when they are completed.  Councilman Spencer states the Plan Commission has also been addressing parking issues and is hoping to have new parking regulations to prohibit people from parking in their yards.

 

Clerk-Treasurer Alspach adds that when the code was revised the penalty for parking on the street between 2:00 a.m. and 5:00 a.m. was supposed to increase to $25.00 but didn’t.  Attorney Robbins will amend this section and present it at the February 5th meeting for council approval.

 

Being no other business the meeting was adjourned at 8:30 p.m.

 

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________  

                 John Perrin, President