NEW WHITELAND TOWN COUNCIL

September 4, 2007

MEETING MINUTES

 

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Scott Alspach, Joe Noonan and John Perrin.  Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach and Department Heads Jim Lasiter, Ed Stephenson, Brian Hedrick, and Office Manager Cindy Yates.  Councilman Spencer was absent.  Councilman Harris arrived at 7:15 p.m. Councilman Noonan offered the opening prayer. 

 

MINUTES

Councilman Alspach moves to approve the minutes of the August 21st meeting and is seconded by Councilman Noonan. Vote 3 affirmative.

Councilman Noonan moves to approve the minutes of the August 28th meeting and is seconded by Councilman Alspach. Vote 3 affirmative.

 

HARDSHIPS / ADJUSTMENTS

Mr. Dyer, 464 Parkview states that his wife was given an extension on her utility bill at the last meeting.  Dyer notes they made the $105.00 payment on August 28, 2007 but is requesting an additional 3 day extension to pay the balance of $135.00 +/- on September 7th.  Council agrees.

 

OLD BUSINESS

Ordinance Revision Review

Council has finished reviewing the revisions. One additional revision is discussed and approved – the fine for parking on the street between the hours of 2:00 a.m. and 5:00 a.m. is raised from $10.00 to $25.00.  Marshal Stephenson will send Attorney Robbins a listing of all of the penalty changes.  Attorney Robbins will prepare the required legal notice as well as the underlying ordinance.  This item is placed on the agenda for the next meeting.

 

Proctor Park Update

Clerk-Treasurer Alspach presents a status report on the project.  We now have a 24 member volunteer committee and will be holding our first meeting next Monday, September 10th at 7:00 p.m. here at the Town Hall.  Alspach submitted a grant application to the Johnson County Community Foundation on August 31st.  Six town employees and friends and family of Joseph Proctor participated in the Miracle Mile Parade and Hall of Fame on September 1, 2007.  The revised Site Plan drawings are complete and are on display in the council room.  Alspach has placed membership dues to both the Franklin and Greenwood Chambers of Commerce on tonight’s docket.  This will provide additional networking opportunities to promote Proctor Park.

 

Fire Department

Chief Hedrick states he has received the 2005 Ford Explorer and is working on the detailing of the vehicle.

 

NEW BUSINESS

Parks Department Surplus Equipment

PW Supt. Lasiter notes that the football equipment has been sold but there are several youth size basketballs left over from the Biddie Basketball program.  Lasiter asks permission to donate those to the Physical Education teacher at Break-O-Day to distribute to the various schools.  Clerk-Treasurer Alspach has prepared the necessary ordinance to declare these items surplus and dispose of them.  Council approves and will take appropriate action during legislative business.

 

Member Harris arrives.

 

 

 

Town Council

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September 4, 2007

 

Overlay Bid Results

PW Supt. Lasiter states six (6) companies picked up bid packets but only two (2) companies submitted bids.  Grady Brothers bid $179,293.00 and Milestone Contractors bid $91,919.50. 

Attorney Robbins has reviewed the bid packets and states they are in order. Supt. Lasiter states funding will be in place by the time the bill arrives.  Member Noonan moves to approve Milestone’s bid and award the contract to Milestone.  Member Alspach seconds the motion.  Vote 4 affirmative.

 

2008 Holiday Schedule

Councilman Alspach presents copies of the State’s holiday schedule for 2008.  The council has previously adopted the State’s holiday schedule as the one we adhere to so this is merely for informational purposes.  Clerk-Treasurer Alspach will distribute copies to Department Heads.

 

Tennis Booster Club Donation

Clerk-Treasurer Alspach received a request from Tennis Coach Mike Gillespie asking that all remaining funds in the Non-Reverting Parks tennis account be transferred to the Tennis Booster Club.  Gillespie has requested $486.37 be donated to the Tennis Club.  Alspach denied the request but was asked to bring it to the council.  Council denies request as well.

 

Gas Prices

Marshal Stephenson voices concern over increasing gas prices.  He notes that the Police Department has money in their fuel account but he is concerned that he may run short in December.  President Perrin asks when we will be able to start purchasing fuel through the school.  Stephenson states not until January 1, 2008.

 

LEGISLATIVE

Ordinance 2060

Clerk-Treasurer Alspach reads the amended transfer ordinance in it’s entirety on first reading.  Motion by Councilman Harris to approve with a second by Councilman Noonan.  Vote 4 affirmative. 

Councilman Alspach moves to suspend the rules and consider the amended transfer ordinance on final reading tonight.  Member Harris seconds the motion.  Vote 4 affirmative. 

Clerk-Treasurer Alspach reads the amended transfer ordinance in title only on final reading.  Motion by Councilman Noonan to approve with a second by Councilman Harris.  Vote 4 affirmative. 

 

Ordinance 2061

Clerk-Treasurer Alspach presents the ordinance declaring certain items surplus and allowing for disposal on first reading.  Motion by Councilman Alspach to approve with a second by Councilman Harris.  Vote 4 affirmative. 

Councilman Noonan moves to suspend the rules and consider the amended surplus ordinance on final reading tonight.  Member Alspach seconds the motion.  Vote 4 affirmative. 

Clerk-Treasurer Alspach reads the surplus ordinance in title only on final reading.  Motion by Councilman Harris to approve with a second by Councilman Alspach.  Vote 4 affirmative. 

 

Ordinance 2062

Attorney Robbins presents the ordinance establishing fees for certain services provided by the New Whiteland Police Department on first reading.  Motion to adopt by Councilman Harris with a second by Councilman Alspach.  Vote 4 affirmative. 

This item will be placed on the September 18th agenda.

 

2008 Budget Approval

Clerk-Treasurer Alspach presents the 2008 Budget as preliminarily approved on first reading.  Member Alspach moves to adopt the 2008 Budget on first reading with a second by Member Noonan.  Vote 4 affirmative. 

Town Council

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September 4, 2007

 

OPEN TO THE PUBLIC

Plan Commission Secretary Cindy Yates asks about the resolution regarding gravel driveways.  Attorney Robbins will present the resolution at the next meeting.

 

Being no other business the meeting was adjourned at 7:34 p.m.

 

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________  

                 John Perrin, President