NEW WHITELAND TOWN COUNCIL

July 17, 2007

MEETING MINUTES

 

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Scott Alspach, Terry Spencer, Don Harris and John Perrin.  Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach and Department Heads Mary Facemire, Jim Lasiter, Ed Stephenson, Brian Hedrick, and Office Manager Cindy Yates.  Councilman Joe Noonan was absent.  Councilman Alspach offered the opening prayer. 

 

MINUTES

Councilman Spencer moves to approve the minutes of the June 5th meeting and is seconded by Councilman Alspach. Vote 4 affirmative.  

Councilman Alspach moves to approve the minutes of the June 19th meeting and is seconded by Councilman Spencer. Vote 3 affirmative and 1 abstention.  Member Harris abstains.

 

HARDSHIPS / ADJUSTMENTS

None.

 

OLD BUSINESS

Ordinance Revision Review

Attorney Robbins has prepared a compare/write document with the requested revisions for the committee to review.  Robbins will give the disk with the revisions to Marshal Stephenson.

 

Unlicensed Motorized Vehicles

Attorney Robbins has reviewed the State Statute and advises specific regulations are listed for motor vehicles.  Robbins states that he can pull the requirements from the Statute and prepare an ordinance for the council to consider.  He has been unable to find any other municipalities with a written policy addressing this matter.  Marshal Stephenson states there is no need for a new ordinance – his officers will enforce the violations under the State Statute.

 

Proctor Park Update

Clerk-Treasurer Alspach notes that the design drawings provided by Stoepplewerth and Associates have arrived.  Drawings are on display in the council meeting room.  CT Alspach thanks everyone who has been involved in this project.  President Perrin thanks Kevin Kelley for contacting the design team that prepared the drawings and for getting their work donated.  Perrin also thanks Kelley for his contributions to the town and the Proctor Park Project.

 

2008 Budgets

Clerk-Treasurer Alspach distributes 2008 budget packets and preliminary hearing schedules for this year’s budget hearings.  Hearings will be held from 6:30 to 8:30 on July 31st and August 1st.   

 

Executive Session

Council President Perrin asks that an Executive Session be scheduled for 6:00 p.m. on July 31, 2007.  Council approves.

 

Fireworks Legislation

President Perrin notes the council received a letter from Dorothy Dotson, 833 Highland, complaining about the ongoing fireworks.  Perrin asks the council to consider restricting dates and times that fireworks are permissible. Fire Chief Hedrick states he has sent a letter to the State Fire Marshal requesting a meeting to discuss this issue.

 

 

 

 

Town Council

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July 17, 2007

 

Best-Way

President Perrin asks if we have received a response regarding the questions and concerns about additional containers and/or pick ups.  CT Alspach states that she and Office Manager Yates have a meeting scheduled with Best-Way on July 25th at 1:00.   Alspach has discussed this with Best-Way and they offered the following alternatives:

            Recycling Roll-Off bin – would need to be placed in a monitored location.  There would be a

$150 fee each time the bin had to be emptied.  CT Alspach states the Town would have to

pay those fees and we have not budgeted money for that service.  Any recyclables collected

in this bin would not be included in our monthly totals.

Recycle Pick Up Twice per Month – to provide an extra recycle pick up each month for the

entire Town would increase everyone’s bill approximately $2.00 per month and would

require an amendment to our contract.

Newspaper Recycling Drop Off Boxes – both Sawmill Woods and Clark-Pleasant Library

            have drop off boxes in their parking lots that can be used by our residents at no cost.

            Additional Recycling Cart – for interested residents they can get a second cart for a cost of

$3.00 / month.  Best-Way will bill the customers directly.

 

Police Department

Marshal Stephenson presents the Department’s monthly statistical report.

           

NEW BUSINESS

Zoning Amendment Regarding U Haul Rentals

Attorney Robbins presents Ordinance 2056 on first reading.  This ordinance has been sent to the Council with a favorable recommendation from the Plan Commission.  This amendment to the Zoning Ordinance will add the rental of cars, truck and trailers as a permitted use under our zoning classifications of GB1, GB2 and Manufacturing.  Councilman Harris moves to adopt the ordinance on first reading and is seconded by Councilman Spencer. Vote 4 affirmative.  This item will be placed on the August 7th agenda for final consideration.

 

Transfer Request

Marshal Stephenson states he has 6 police cars that need new tires.  Stephenson’s repair budget was depleted earlier this year when the engine in commission #8 had to be replaced.  Stephenson is asking permission to transfer money from the Deputy Marshal salaries to Equipment Repair.  Council approves and adds this item to the transfer ordinance that will be heard this evening.

 

OPO Grant

Marshal Stephenson has the DUI Task Force / Operation Pull Over / Stop Sign Grant application paperwork.  Stephenson asks the council to approve the grant application and authorize President Perrin and Clerk-Treasurer Alspach to sign off on the application.  Council approves.  Clerk-Treasurer Alspach reminds the council that the grant does not cover the employee/employer taxes and those must be paid from the Police Department budget.

 

Training Exercise

Marshal Stephenson states the Police Department will be hosting an active shooter program involving multiple agencies on July 31st at Whiteland High School.

 

Fire Department Response Vehicle Request

Fire Chief Hedrick presents a memo regarding the damaged Explorer.  Hedrick asks council to review the memo that contains information on a used vehicle available though the WRT Fire District.  Hedrick adds PW Supt. Lasiter has offered to purchase the damaged Explorer for $3,000 which could be used to reduce the funding needed to purchase a newer vehicle priced at $13,000.00 for the Fire Department.  Hedrick would only need to spend $10,000.00 from the Cum Fire Fund.  Council agrees

Town Council

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July 17, 2007

 

to review the memo and discuss at the budget hearings.  Hedrick will contact the council if a decision is needed prior to those meetings.

 

Fire Department Miscellaneous

Chief Hedrick commends his department for their response to the fire on Circle Court.  The garage was a total loss but damage to the 2 houses on either side of the garage was limited.

ISO Audit – Hedrick states that he, Troy Nelson and Jim Lasiter are completing the necessary paperwork.

Hedrick states that he has taken a leave of absence from the Greenwood Fire Department and has opened his own HVAC business with another partner.

 

Miscellaneous

All requests for hardships, extensions, adjustments and/or credits must be made in person by the customer to the Town Council.  Town employees will no longer present requests for customers.  Written requests will no longer be considered – the requestor needs to attend a council meeting to present their request to the full council.

Councilmember’s phone numbers are not to be given out.  If a resident needs to speak with a councilmember they can leave their name and contact information with an employee at the Town Hall and a councilperson will call them back.

 

LEGISLATIVE

Ordinance 2055

Clerk-Treasurer Alspach reads the transfer ordinance in it’s entirety on first reading with the addition of the request made by the Police Department   Motion by Councilman Harris to approve with a second by Councilman Alspach.  Vote 4 affirmative.

Member Alspach moves to suspend the rules and consider Ordinance 2055 on final reading.  Member Spencer seconds the motion.  Vote 4 affirmative.

Clerk-Treasurer Alspach reads the transfer ordinance as amended in title only on final reading.  Councilman Alspach moves to adopt and is seconded by Councilman Harris. Vote 4 affirmative.

 

OPEN TO THE PUBLIC

None.

 

Being no other business the meeting was adjourned at 7:55 p.m.

 

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________  

                 John Perrin, President