June 5, 2007




Town Council President John Perrin opened the meeting at 7:05 p.m. with the pledge to the American flag. Council members present were Scott Alspach, Don Harris and John Perrin.  Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach and Department Heads Mary Facemire, Jim Lasiter, Ed Stephenson, Brian Hedrick and Office Manager Cindy Yates.  Councilmen Joe Noonan and Terry Spencer were absent.  President Perrin offered the opening prayer. 



Minute’s approval was tabled until the next meeting.






Proctor Park Update

Clerk-Treasurer Alspach states for the record that the park location has been moved to Tracy Commons.  Alspach distributes lists of the donations that have been received and the potential donor list that has been started.  Alspach is preparing a donation request application for Vectren and is waiting on a 501(c)(3) opinion letter from Jeff Birk to include before the application packet can be submitted.

Park Director Facemire presents copies of a proposal booklet that she has created to present to potential donors.  She also distributes a list of all of the requests she has already delivered or mailed. 

A community information meeting is discussed and scheduled for 6:00 p.m. on July 17th here in the council room. Clerk-Treasurer Alspach will try and contact a Park Planner to create a design for the site that can be shared with potential donors.  PW Supt. Lasiter would like to have a park design along with the parking and fencing in place before any of the equipment is installed.


911 Distribution

Clerk-Treasurer Alspach states that she checked with the State Board of Accounts and as the distribution is a reimbursement for dispatch personnel payroll costs it needs to be receipted into Unappropriated General.  It cannot be receipted into Non Restricted Police Donations.


2007 / 2008 Budgets

Clerk-Treasurer Alspach reports that we have not received our final budget order for 2007 but have received our 1782 preliminary approval.  The final order should be here this month.  The 2008 budget forms were distributed today.  Preliminary Budget Hearings will be held July 31st and August 1st.  Alspach will prepare schedules.  The budget hearings will be held during regular council meetings on August 7th and 21st.   Alspach asks the council for direction of percentage of raises that the Department Heads should use in preparing their budget requests.  Council recommends using 5% and notes cuts can be made at a later date if necessary.


Skate Board Park

Councilman Harris asks about the status of the proposed Skate Board Park.  Park Director Facemire states that we did not receive the grant that she applied for. Funding is not available at this time.


Whiteland High School Girl’s Softball

President Perrin states the Girls Softball team was eliminated in the final game at Regionals by the #1 team in the State with a final score of 4 – 2.  Perrin commends the team for an excellent season.





Town Council

Page Two

June 5, 2007




New Hire and Transfer Request

Marshal Stephenson asks if he can proceed with hiring his new officer now that the budget has been approved.  Stephenson would like the new officer to start in July.  The position will be offered to the

person who finished 2nd in the last interview cycle.  Member Harris voices concern about possible budget cuts next year and our ability to fund the position.  After some discussion authorization is granted for new officer to be hired.  Stephenson states the new officer is ILEA certified and will only need the pre basic class.  Council directs Stephenson and Attorney Robbins to draft a formal contract for any new officers to sign before being hired.

Stephenson asks if money can be transferred from the Deputy Marshal Salary line item to Fixed Equipment to purchase the tasers and dispatch chairs discussed at the previous meeting.  Council approves purchase of 8 tasers but asks that the chairs be placed on hold until after the 2008 budget hearings.


Plan Commission / Board of Zoning Appeals Reappointments

President Perrin presents letters from Scott Alspach and Rudy Reading asking to be reappointed to the Plan Commission along with a letter from Charles Linville seeking reappointment to the BZA.  Member Harris moves to approve all three reappointments and is seconded by Member Alspach.  Vote 3 affirmative.


Recycling Concerns

Two of his neighbors complaining that once a month recycling is inadequate have approached President Perrin.  Their bins all too full and they are having to put the overflow in their trash container.  Perrin asks that Best Way discuss this and bring back options / suggestions that the board can discuss.


Fire Department

Chief Hedrick states Rescue 11 is at Skillman’s for additional repairs at an estimated cost of $450.00. The generator on Rescue 11 was recently repaired at a cost of $800.00.  Hedrick adds that the Battalion vehicle, a 1995 Ford Explorer, had an electrical fire yesterday.  The radio appears to have shorted out and the coax cable burned throughout the cab of the vehicle.  Hedrick has not gotten estimates to repair the vehicle due to the age and the amount of miles along with other repair concerns.  Hedrick notes the vehicle has 120,000 miles on it and has a transmission linkage problem, a broken gas gauge, needs to have all of the electrical checked out and will be needing new brakes. Hedrick recommends replacing this vehicle with a used  vehicle in the $12,000 - $15,000 price range.  He is looking for a V 6 and suggests using Cum Fire money to fund this purchase.  Hedrick adds that the refurbish of Rescue 11 could be delayed 5-7 years if we had a reliable back up support vehicle.  Hedrick has a spare radio that could be installed in the replacement vehicle, the lighting on the damaged Explorer could be reused.  There would be some minor installation costs and the replacement vehicle would need to be decaled.  Repairs on the Ford Explorer would include new carpet and headliner and replacement of the plastic door panel/strip, replacement of electrical wiring and radio. Council asks Hedrick to get repair estimates and quotes on used vehicles.

Chief Hedrick asks for a formal swearing in ceremony during a council meeting when the new firefighters complete their training.  Council approves.

Chief Hedrick asks if the council is willing to donate Engine 12 to Central Nine when our new engine is delivered.  C 9 is preparing their 2008 budget and they need to know whether or not to budget for insurance and maintenance on the vehicle.  Council approves donation when the new engine arrives.






Town Council

Page Three

June 5, 2007




Being no other business the meeting was adjourned at 8:12 p.m.



Respectfully submitted,




Maribeth Alspach, Clerk- Treasurer




Approved: _____________________________  

                 John Perrin, President