NEW WHITELAND TOWN COUNCIL

May 15, 2007

MEETING MINUTES

 

Town Council Vice President Terry Spencer opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Joe Noonan, Scott Alspach, Don Harris and Terry Spencer.   Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach and Department Heads Mary Facemire, Jim Lasiter, Ed Stephenson, Brian Hedrick and Office Manager Cindy Yates.  Councilman John Perrin was absent.  Clerk-Treasurer Alspach offered the opening prayer. 

 

MINUTES

Member Noonan moves to approve the minutes of the May 1st meeting.  Motion seconded by Councilman Alspach.  Vote 4 affirmative. 

Member Alspach moves to approve the minutes of the May 4th meeting.  Motion seconded by Councilman Noonan.  Vote 4 affirmative. 

 

HARDSHIPS / ADJUSTMENTS

None.

 

OLD BUSINESS

Proctor Park Sign

Clerk-Treasurer Alspach distributes copies of the proposed design for council approval. There is some discussion about making the sign and/or lettering larger.  Council approves design and directs Supt. Lasiter and Clerk-Treasurer Alspach to meet with the sign company and verify size and installation details.  When the final revisions are finished we will have a quote and Alspach will contact vendors for donations to fund the material costs of the sign.  Monty Hopkins with Sign Solutions is donating the labor and his profit already.

Councilman Spencer presents copies of a flier that the Proctor family will be distributing, with the councilís permission, to solicit donations.  Some items that discussed include; new entry gates, lighting on timers, flowers, benches, playground equipment.  Supt. Lasiter adds that the flag pole that is being replaced at the Fire Department will be moved to Proctor Park.  Council approves the fliers and authorizes Clerk-Treasurer Alspach to set up a new account for Proctor Park donations.  Any remaining funds above the costs of this park project will be used to upgrade other parks in New Whiteland.  Councilman Spencer has the approval of the Proctor family to use any extra monies in the other parks for the kids.

 

Fire Department

Chief Hedrick reports that the five (5) AEDs belonging to the town will no longer be certified after December 31, 2007.  Hedrick adds that the three (3) AED units that had been applied for through Lilly have been given to another entity.  Hedrick will need to purchase at least two (2) AEDs before the end of the year.

Hedrick reports that both of the firefighters involved in the WRT incident have been cleared of all charges.  Both firemen have resigned their positions with our department.

 

NEW BUSINESS

Release Documents

Attorney Robbins states that the sidewalks along Tracy Road at Hilltop Commons have been installed.  We need to release Thomas & Thomas, Inc. from their letter of credit.  With the councilís approval, Attorney Robbins will prepare the document for President Perrinís signature.  Councilman Harris moves to release the letter of credit and is seconded by Councilman Noonan.  Vote 4 affirmative.

Attorney Robbins adds there are three (3) Performance Bonds that need to be released on the Country Gate Subdivision.  The time period on the bonds has expired, all work has been performed and the improvements have been accepted.   The following bonds need to be released:

            B21864603 for Country Gate Commercial Dive, amount $65,300.00

            B21869718 for Country Gate 1 Offsite Sanitary & Lift Station, amount $246,250.00

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May 15, 2007

 

 

            B21869719 for Country Gate1 Streets and Final Top Coat, amount $32,969.00

Attorney Robbins will prepare the release paperwork with the councilís approval.  Councilman Noonan moves to release the letter of credit and is seconded by Councilman Alspach.  Vote 4 affirmative.

 

911 Fund Distribution

Marshal Stephenson states the town will be receiving a check in the amount of $12,150.77 from the Johnson County Treasurerís office.  This represents New Whitelandís share of the monies collected by the phone company for the 911 service.  Marshal Stephenson asks the council to authorize Clerk-Treasurer Alspach to receipt the money into the New Whiteland Police Dept. Unrestricted Donations Fund rather than into Unappropriated General.  Stephenson notes the money is to offset the cost of providing dispatch services but as those expenses have already been covered in the 2007 budget, he would like to use the money to purchase new tasers and to replace the chairs in dispatch.  Councilman Alspach asks if money could be used to replace the Police Departmentís AED unit.  Stephenson states that it could be if the council wants it to be used that way.  Stephenson states that in the 2 years they have had the AED they have never used it.  Usually the Fire Department or Rural Metro arrives first or the Police Officer administers CPR.  Council approves receipting the money into the Non Restricted Donations Fund to purchase the aforementioned items if the State Board of Accounts approves.  Councilman Spencer suggests that any money left over be put in an account for the previously requested garage/storage building behind the Police Station.

 

Fire Department

Chief Hedrick advises the council that he is applying for a grant to upgrade the departmentís pagers.  He is proposing purchasing 40 new pagers at a cost of $14,600.00. The Fire Departmentís match would be $730.00 (5%) if the grant is approved.  Grant awards should be made the end of 2007 or early in 2008.

Hedrick adds that Rescue 11 has been in and out of service due to ongoing maintenance issues.  Chief Hedrick is getting cost estimates to refurbish the vehicle.  He notes the chassis is in great shape but the engine is not.  Hedrick is also exploring the option of purchasing a used vehicle from WRT.

P W Supt. Lasiter notes that Ray Rodgers acquisitioned a flag pole and flag from KB Homes and it will be installed at the Fire Department.  The cost of installation will be $800.00.  Lasiter will relocate the existing flag pole to Proctor Park as recommended by Park Director Facemire.

 

LEGISLATIVE

Ordinance 2050

Attorney Robbins presents the ordinance to remove two (2) stop signs on Delbrook on final reading.  The stop signs at Delbrook and Pleasant and at Delbrook and Deville are scheduled for removal.  Attorney Robbins adds that he has checked and there is no public notice required for this ordinance as we are not adding any penalties.  P W Supt. Lasiter has received the new signage as previously discussed and will have it installed tomorrow.  Member Harris moves to adopt Ordinance 2050 on final reading and is seconded by Member Alspach.  Vote 4 affirmative.

 

Ordinance 2053

Clerk-Treasurer Alspach presents the transfer ordinance on first reading.  P W Supt. Lasiter asks that the transfer amount be increased by $300.00 to cover the additional cold patch work that needs to be done.  Councilman Harris moves to adopt Ordinance 2053 as amended on first reading.  Councilman Noonan seconds the motion. Vote 4 affirmative.

Councilman Alspach moves to suspend the rules and consider the transfer ordinance on final reading.  Member Harris seconds the motion.  Vote 4 affirmative.

Clerk-Treasurer Alspach reads the amended ordinance in title only on final reading.  Member Noonan moves to adopt and is seconded by Member Harris.  Vote 4 affirmative.

 

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OPEN TO THE PUBLIC

Being no other business the meeting was adjourned at 7:40 p.m.

 

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________  

                 John Perrin, President