NEW WHITELAND TOWN COUNCIL

APRIL 3, 2007

MEETING MINUTES

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Joe Noonan, Scott Alspach, Don Harris, Terry Spencer and John Perrin.   Also present were Attorney Lee Robbins, Clerk-Treasurer Maribeth Alspach along with Department Heads Brian Hedrick, Mary Facemire, Jim Lasiter and Office Manager Cindy Yates.  Department Head Ed Stephenson was absent.  Councilman Harris offered the opening prayer. 

 

MINUTES

Member Harris moves to approve the minutes of the March 20th Executive Session.  Motion seconded by Councilman Noonan.  Vote 4 affirmative.  Member Perrin abstains.

Member Noonan moves to approve the minutes of the March 20th council meeting.  Motion seconded by Councilman Harris.  Vote 5 affirmative. 

 

HARDSHIPS / ADJUSTMENTS

Amanda Yaryan, 221 Northlane, requests an adjustment on the sewer portion of her bill resulting from a leak.  Council approves a $263.52 sewer adjustment.

Timothy Clark, 122 Bel Aire, requests an adjustment on the sewer portion of his bill resulting from a toilet running in a vacant house.  The water has been shut off at the main and Mr. Clark has fixed the toilet but now has a leak at the outside valve on the house.  The water is turned off until he can get the valve repaired.  Council approves a $575.84 sewer adjustment.

 

OLD BUSINESS

Football Equipment

Council President Perrin thanks Park Director Facemire for the inventory and replacement cost report for the football equipment.  Director Facemire states the report only covers the helmets; she still needs to inventory the shoulder pads.  Perrin states that he has been contacted twice by the high school football coach who wants approval to lease our equipment for $25 / child participating in the program.  Coach Fisher has offered to pay the town $25 / child after sign ups and then an additional $25 / child at the end of the season.  Attorney Robbins notes that if this lease agreement is not with the actual school corporation, the equipment would have to be put out for bid.  The replacement value of the helmets alone exceeds $16,000.00.  After much discussion it is decided that any lease / purchase agreement would be for all or none of the equipment.  President Perrin will contact the school and find out why all of the Parks Department’s requests to use the gym or ball fields at the high school were denied.  The only approved facility requests were at the Intermediate School but there is not enough gym time available to offer our basketball program.

 

Ordinance Revision Update

Councilman Alspach asks about status of the revision discussed at a previous meeting for requiring identification badges for all persons going door to door in New Whiteland.  Attorney Robbins states he has been researching this but we need to be careful to not cause a burden on the solicitor.  Attorney Robbins will prepare a revision for the council to review.  Councilman Alspach asks about the parking in yards issue that has been discussed on several occasions.  Councilman Spencer states he will have this placed on the Plan Commission agenda for consideration and a recommendation.

 

Surplus Dump Trucks

Clerk-Treasurer Alspach presents the bid results on the 2 surplus dump trucks.  There were a total of eight (8) bids received prior to the 10:00 a.m. April 2nd advertised deadline.  One bid was received at 11:45 a.m. on April 2nd which was accepted but has not been opened.  Attorney Robbins advises the council that they can either reject all of the bids and re-advertise or only consider those bids that met the requirements of the legal ad.  Councilman Harris moves to only consider the 8 bids that were submitted before the 10:00 a.m. deadline.  Councilman Alspach seconds the motion. Vote 5 affirmative.  Walter & Tina Miller of Franklin submitted the high bid on the 1989 Chevy C-70 at

 

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April 3, 2007

 

$3,200.00.  Dick Wilkerson of Whiteland submitted the high bid for the 1988 Ford Super Duty at $2,505.00.  Clerk-Treasurer Alspach will notify the successful bidders tomorrow.

 

Automated Trash Service

Councilman Spencer asks about comments and/or complaints on the new system.  Office Manager Yates states most complaints are about the size of the carts.  Either they are too big for single users or that we went from 150 gallons to 96 gallons.  Spencer asks about extra trash the weeks after Thanksgiving & Christmas.  Clerk-Treasurer Alspach states the first pick up of the month “heavy trash” and those two after holiday weeks extra trash will be accepted.  Trash can be in trash cans or trash bags – there will be an extra truck with an employee to hand throw trash into the truck.  During other weeks extra bags will be taken if they have a sticker on them.  Councilman Perrin adds that most people should be able to get 5 bags of trash in the 96 gallon cart – lid may not completely close but they have always taken his cart anyway.

 

Pleasant Ridge Preliminary Plat

Councilman Spencer notes that the Plan Commission denied the proposed Preliminary Plat for this subdivision because they refused to add a second entrance, place street lights along 75W, and install a power source for a future tornado siren as requested by the Technical Review Committee.  There will be another hearing at the May 22nd Plan Commission meeting.  The developer has never attended a meeting and the person that has presented the plat for them has no authority to approve anything.  The Plan Commission is awaiting a response from the developer.

 

Steve Archer

Councilman Alspach updates the council on the status of the citizen complaint made by Mr. Archer in a previous meeting.  Councilmen Alspach and Perrin had scheduled a meeting with Mr. Archer to discuss his complaint and gather information to investigate the complaint.  Mr. Archer called Councilman Perrin’s cell phone 15 minutes after the meeting was scheduled to begin to state that he was tied up and unable to make the meeting.  Mr. Archer was supposed to contact Mr. Perrin by the end of March to reschedule.  Councilman Perrin advised Mr. Archer at that time that if they didn’t hear from him by the end of March they would consider the matter closed.

 

Fire Engine Update

The truck has been ordered and the financing is in place Fire Chief Hedrick reports.  He thanks Attorney Robbins and Clerk-Treasurer Alspach for their assistance.

 

Fire Department

Chief Hedrick reports he has hired nine (9) new firefighters.  Four (4) are already certified and he would like to send the other five (5) to Central Nine’s Firefighter I and II classes.  The cost per person will be $500 to $550.  Hedrick has the money in his training budget.  Council approves.  Hedrick adds that beginning in 2008 he will require new recruits to sign a contract.  The contract would be similar to those used by other departments requiring monetary repayment for training or a certain number of years of service.  President Perrin states he would not be in favor of a pro rated clause in the contract, if the person leaves a day before they complete the term of service agreed to they would be required to make the full monetary payment.

 

Councilman Harris leaves at 7:45 p.m.

 

NEW BUSINESS

State Board of Accounts Audit Report

Clerk-Treasurer Alspach states that she, former Clerk-Treasurer Dan Johnson, and President Perrin attended the exit conference for the for the six (6) year period of 2000 – 2005.  The final audit report has been issued and Alspach has provided a copy to each councilman.

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Stop Signs

President Perrin recommends removing the stop signs on Delbrook at Deville and also at Pleasant.  He believes there are too many stop signs on Delbrook.  The stop sign at Hollybrook will remain.  Council directs Attorney Robbins to prepare necessary ordinance.

 

Athlete Recognition Signage

President Perrin asks about the signs honoring the WCHS State Wrestling Champion.  PW Supt. Lasiter states the signs have been ordered but are not in yet.

 

Specialty Sign Request

PW Supt. Lasiter states that a resident on Lynwood has requested signs advising drivers of a visually impaired child and asks for council direction.  Signs and posts cost around $140 and were not contemplated in Lasiter’s budget.  Council states it is not the town’s job to pay for signs for children playing near the street. 

 

Meter Reading Equipment Replacement

PW Supt. Lasiter states the meter reading equipment that was purchased 10 or more years ago has been discontinued and the company will no longer provide support for our equipment after May.  Lasiter has explored options and will need to replace the meter reading equipment at a cost of approximately $15,000.00.  ($13,000.00 for the probes and $2,000.00 for software program changes.)  Lasiter has the money available but this was not an approved/budgeted line item.  President Perrin asks how long the new equipment will last.  Lasiter estimates 10 years.  When he needs to replace it again he will probably recommend replacing with radio read equipment in the whole town.  Currently only 60% of the meters are touch read and 40% are hand read each month.  Council approves the equipment replacement request.

 

Disconnect Policy

PW Supt. Lasiter asks for clarification on the new disconnect policy.  He is concerned about shutting service off on Fridays and wants to know if the council would prefer that we wait until Mondays?  Under the current policy if a customer receives a bill on the 5th of the month stating their service is due to be disconnected if the entire bill is not paid by the 21st of that month.  This message is highlighted in yellow.  On the 22nd rather than disconnect the service we hand write and deliver a reminder door hanger giving the customer an extra 24 hours to pay.  There is a night deposit box where they can drop off their payment after hours and the office staff comes in early on disconnect day to work through all of the payments received up until 8:00 a.m. when the disconnect orders go out.  Because the service should have been disconnected on Thursday but we gave them an extra day we have not created an undue hardship.  The council does not want to change the policy.

 

LEGISLATIVE

 

OPEN TO THE PUBLIC

Being no other business the meeting was adjourned at 8:18 p.m.

 

Respectfully submitted,

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

Approved: _____________________________  

                 John Perrin, President