NEW WHITELAND TOWN COUNCIL

November 20, 2007

MEETING MINUTES

 

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were John Perrin, Joe Noonan, Terry Spencer and Scott Alspach.  Also present were Clerk-Treasurer Maribeth Alspach, Attorney Lee Robbins and Department Heads Jim Lasiter, Brian Hedrick, Ed Stephenson and Office Manager Cindy Yates.  Councilmen Harris was absent.  Councilman Alspach offered the opening prayer. 

 

MINUTES

Councilman Noonan moves to approve the minutes of the November 6th meeting and is seconded by Councilman Alspach.  Vote 4 affirmative. 

 

HARDSHIPS / ADJUSTMENTS

There were none.

 

OLD BUSINESS

Proctor Park Update

Clerk-Treasurer Alspach presents a status report on the project.  She advises the Hometown Helper Grant we applied for was denied. Several of the CPCSC schools held “Jar Wars” to raise money for Proctor Park.  The students collected pennies for 5 days.  Proceed results were announced at the Veterans Day Program at the High School on Friday, November 9th.  Clerk-Treasurer Alspach was presented checks totaling $2,958.86 for the Proctor Park Project.  Alspach also shared information at the County Veteran’s Day Program at the Johnson County Museum on Saturday, November 10th where we received $33.00 in donations and several people picked up brick paver order forms.

Upcoming fundraisers include the Indiana Pacer’s game on December 12th where Sgt. Joseph E. Proctor will be honored as an Indiana Hero.  Order forms for tickets are available on line and $6.00 of each of the designated Proctor Park tickets will be donated to the Park.  Mark Berry has also agreed to make dog tags for us to sell as a promotional item for this project.  Our next committee meeting is November 28th at 7:00 p.m.

Council President Perrin asks what needs to be done to finish the fountain.  PW Supt. Lasiter states all of the work is done, the pumps are installed, we are waiting on the electrical work to be completed and we will need to do some grading around the site. The labor is being donated for the electrical work we will only pay for materials.  Councilman Noonan is checking on 100 and 200 amp boxes but was unable to locate a meter base or disconnect.  Clerk-Treasurer Alspach notes that the Game Time Grant will probably expire before we can raise enough money to order the equipment.  We have been given a second quote from Kidz Zone that is good through the end of January.  This equipment is made of recycled materials and if we order in January and take delivery in February they will send us 2 installers for one day of free labor.  Alspach has spoken to another vendor and anticipates an additional quote the first week of December.

 

Leaf Pick Up

Councilman Spencer asks about the leaf pick up schedule. PW Supt. Lasiter states we are usually finished by the first week in December but due to the dry summer the leaves are staying on longer this fall.  If the weather turns bad we will have to get the snow blades on and that will be the end of leaf pick up.  After some discussion it is decided that the last day for leaf pick up will be December 12th unless the weather changes prior to that date.  We will put an ad in the Journal and put this information on the web site, the radio station and the December utility bills.

 

Fire Department

Chief Hedrick states the AEDs came in today.  He was able to get the IFD pricing as well as $400 of free accessories.  They now have 2 new AEDs to replace the 6 old ones.  Hedrick notes he has enough money left in his budget to purchase one (1) more with the council’s approval.  Hedrick adds that the

 

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November 20, 2007

 

new AEDs do not have an annual maintenance contract which will save the department $3,400.00 per year.  Council approves purchase of additional AED.

Chiefs Hedrick and Stephenson suggest distributing old units to the Town Hall, WWTP, Police Station and the schools or area churches. Brian states the Fire Department will inspect the machines monthly and will offer free CPR training to all town employees.  Brian will research any liability on placing the AEDs in these locations.

 

ISO Audit

Fire Chief Hedrick states the field audit was completed.  It will be 6 months before the final report is issued.  Hedrick states the last audit was done in 1991 and at that time we had three (3) fire engines due to the fact the new engine had just been delivered and we had not disposed of the old one yet.  Hedrick was told our rating would go down because we currently only have 2 engines not the three we had the last time they visited.

 

NEW BUSINESS

Policy Clarification

Council President Perrin states that when a Department Head is on vacation they are not required to attend council meetings.  Perrin notes PW Supt. Lasiter is here tonight but is on vacation this week.  Lasiter states that he is here by choice not because he felt required to attend.  Jim Wilkerson was willing to attend in his place but Lasiter chose to instead.  Perrin also asks the council to consider how we address the election day holiday when there are no elections in town.  Perrin just asks that the council consider this before next year’s election.  Councilman Alspach suggests in those years when there is no election that we move the holiday to Christmas week.  Alspach would not be in favor of taking a holiday away from the employees.

 

Fire Hydrant Parking Issues

Chief Hedrick states he and Marshal Stephenson are addressing notification and enforcement procedures for problems they are having with people parking in front of or over the fire hydrants in the commercial area.

 

Utility Hook On Request

PW Supt. Lasiter introduces Tony Embry, a contractor representing Mrs. Lipps who lives on 25W.  Mrs. Lipps wants to add on to her home but the county won’t issue her the necessary building permits until she addresses her septic system issues.  Mrs. Lipps is asking permission to connect to the town’s water and sewer systems.  She is willing to pay the cost of the running of the lines as well as the hook on fees and the monthly billing charges.  Mr. Embry states he will bore under 25W; there will be no road cut.  Attorney Robbins asks if we will be requiring any easements.  PW Supt. Lasiter says we will not as this is a personal use only service line.  Mr. Embry states he needs a letter with the council’s decision for the county by November 21st in order to get his permits approved.

Councilman Noonan moves to approve the water and sewer hook on for Mrs. Lipps’ property subject to the property owner(s) waiving the right to any future annexation of their property.  Motion is seconded by Councilman Spencer.  Vote 4 affirmative.  Cindy Yates will prepare the letter for Mr. Embry to pick up November 21st.

 

Bid Opening

President Perrin opens the two (2) bids received for the 1990 Chevy truck.

            Wilkerson Auto Sales    $1,551.00

            Charles Hart                 $2,200.00

Councilman Alspach moves to accept the $2,200.00 bid from Mr. Hart and is seconded by Councilman Spencer.  Vote 4 affirmative.  Clerk-Treasurer Alspach will notify both bidders tomorrow.

 

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Mapping Request

PW Supt. Lasiter states his MS4 permit requires mapping of all storm sewers.  Foresight Engineering performed this service for us in 2005 but those maps now need updating to include the new infrastructure in Country Gate and Hilltop Farms.  The cost to complete this work with GPS is $5,500.00.  Supt. Lasiter has the money available in his budget but asks for council approval.  Council approves.

 

Delinquent Invoices

Office Manager Yates states she has two (2) customers who are unresponsive to requests for payment for services they requested.  The customer at 644 Country Gate requested that their water meter be pulled and tested.  We explained that in the event the test proves the meter is working properly the resident is responsible for the cost of the test ($50.00) and the resident agreed. The meter was pulled and tested and was found to be working correctly.  Customer is refusing to pay the $50 testing fee.  Attorney Robbins directs Yates to send the customer a certified letter and advise him that if the fee is not paid his water service will be disconnected.

Yates adds the business Almost Paradise put in a yard card without a permit.  They were cited and subsequently applied for the permit paying the application fees but failed to pick up the permit leaving an outstanding balance of $25.00.  Attorney Robbins directs Yates to send this customer a certified letter also requesting immediate payment.

 

LEGISLATIVE

Ordinance 2063

Attorney Robbins presents the ordinance adopting the town code revisions and identifying the penalty changes on final reading.  The ordinance passed on first reading on November 6th.   Member Noonan moves to adopt the ordinance on final reading and is seconded by Member Alspach.  Vote 4 affirmative.  Attorney Robbins states this ordinance will require publication.  His office will handle e public notice.  The ordinance will be effective 30 days after publication.

 

Ordinance 2067

Clerk-Treasurer Alspach reads the transfer ordinance in title only on final reading.    Motion by Councilman Alspach to approve with a second by Councilman Spencer.  Vote 4 affirmative. 

 

Ordinance 2068

Clerk-Treasurer Alspach states that this ordinance has been withdrawn due to receipt of our Certified Shares and Property Tax Replacement Credit from the County Treasurer.

 

OPEN TO THE PUBLIC

None.

 

Being no other business the meeting was adjourned at 7:45 p.m.

 

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________  

                 John Perrin, President