October 3, 2007
Maribeth Alspach opened the meeting at 7:00 p.m. and welcomed all members to the meeting. Committee members briefly introduced themselves. We had 13 committee members in attendance. Maribeth thanked the following people:
Holly Ison – mailing 2 batches of request letters for auction items
Vicky Moss, Beth Proctor,
WCHS home football game.
Sue Koch for working the Methodist Church Open House and for getting a complete set of our site plans laminated.
Revenue to date is $20,368.99 and expenditures total $430.09 which leaves a balance of $19,938.90. Maribeth explains that this committee does not have the power or authority to spend money without council approval. We may make suggestions or submit requests but only the Town Council can spend those funds.
Site Progress Report
Public Works Supt.
Copies of the drafted Mission Statement prepared by
A place of honor and remembrance,
A place of reflection and thanksgiving,
A place of community and celebration.
Proctor Park honors those individuals who have protected our community and our nation through their selfless service in our country’s armed services and law enforcement, fire
protection and emergency services. Through its very name,
Bricks are only meant to honor individuals, not businesses or organizations.
Brick Pavers & Memorial Walkways
Maribeth is still waiting on samples of the art work. Discussion over delays caused to the project because we don’t have the information needed to begin selling the bricks. Maribeth will contact the committee as soon as she receives the artwork and we will have a special meeting to select the options that we will offer. None of the brick pavers will have borders.
Maribeth asks that everyone work to communicate any information about upcoming fundraisers with her so that we can help publicize the events.
Car Show –
WCHS Football Game – Friday, October 12, 2007
Heroes Honoring Heroes – Sat. Feb. 23, 2008 WCHS gym 9 – 7
Charity Ride – Saturday, April 26, 2008 10 -7
After much discussion decision is made that we don’t have enough people to cover 4 days manning a booth at the Expo next February. Tom Bland states the Eagles are helping with a booth at the Expo to promote Anna’s Ride and think they can pass out information for us as well.
Drum Roll /////////// Heroes Honoring Heroes –
As soon as the player’s names are confirmed we will put together a schedule to begin advertising and recruiting the necessary volunteers to make the day a HUGE success.
Reggie Miller has confirmed that he is coming and would like
to speak. Governor Daniels will also
make an appearance and speak. Possible
other UNCONFIRMED attendees
include Hunter Smith, Dallas Clark,
We are still researching fundraising items to sell to raise
money for the park. Maribeth distributes
quotes on car magnets, pencils and buttons.
We also have a vendor who makes dog tags that we could sell. Tags could be “generic” with a
We are starting to receive item donations to be used at our various fundraisers. Cheryl has acquired some tickets that are for events prior to either of our scheduled events and we will be raffling those tickets off.
We have 4 tickets for the December 30th Colts vs. Titans game. The seats are in the 10th row on the 40 yd line and have a face value of $275 each. We will sell raffle tickets for $10 a chance on a pair of the tickets. We will be selling two (2) pair of tickets rather that a package of the 4 seats. We will have raffle tickets available in a few select businesses and committee members will also be provided with tickets to sell if they wish to. All tickets will be signed for and the person who takes the tickets will be responsible to return the tickets or the equivalent in cash. We also have 2 tickets for the Keith Urban concert at Conseco on November 8th and 2 tickets for the John Mellencamp concert on November 3rd. Chances for the concert tickets will be $5 each or 5 chances for $20.
Patty Wade and Maribeth will schedule a meeting with a printer who has volunteered their services as soon as the details of these future events are in place. We need to do a massive publicity blitz.
Vicky Moss has contacted the owner of the billboard on US 31 near Advanced Auto about renting the billboard. The cost of the graphics is $1,700 and then he is offering a discounted rental fee of $300 / month on the board with a 3 month guarantee and if there
is no interest from someone else
wanting to use the billboard as long as 12 months. Vicky has contacted the
We had hoped to break into subcommittees but do not have enough members present to do so tonight.
It is determined that this committee will meet again on Wednesday, October 17th at 7:00 p.m. in the Council Meeting Room here at the Town Hall. Members are going to check with other fundraisers and see what type of fees other groups charge at their events and bring information to this meeting so that prices can be set. Hopefully we will have attendee confirmations at this point and can begin marketing.
Being no other business, the meeting was adjourned at 8:40 p.m.