JANUARY 2, 2007



Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Joe Noonan, Scott Alspach and Terry Spencer.   Also present were Attorney Robbins, Clerk-Treasurer Maribeth Alspach along with Department Heads Ed Stephenson, Brian Hedrick, PW Supt. Jim Lasiter and Office Manager Cindy Yates.  Councilman Harris and Park Director Facemire were absent.  Councilman Alspach offered the opening prayer. 



Member Alspach moves to approve the minutes of the December 19th meeting.  Motion seconded by Councilman Noonan.  Vote 3 affirmative.  Member Spencer abstains.




Member Spencer nominates Member Perrin for the office of President.  Member Alspach seconds the motion.

Member Noonan moves to close the nominations and is seconded by Member Alspach.  Vote 4 affirmative.

Vote for John Perrin for President for 2007 – 4 affirmative.

Vice President

Member Alspach nominates Member Spencer for the office of Vice President.  Member Noonan seconds the motion.

Member Noonan moves to close the nominations and is seconded by Member Alspach.  Vote 4 affirmative.

Vote for Terry Spencer for Vice President for 2007 – 4 affirmative.



Fire Engine Bids

Fire Chief Hedrick presents a bid summary and recommends Towers Fire Apparatus with two (2) options.  Hedrick states he is not including the extrication equipment in his proposal tonight although he would really like to be able to purchase it.  He would like to possibly reconsider adding it once the financing package is in place if the funds are available.  Chief Hedrick suggests using $100,000 in the Cum Fire Fund as a down payment and financing the balance on a 12 year lease to purchase agreement.  Annual payments will be made from the Cum Fire Fund which generates approximately $23,000 a year in revenue.  Hedrick states that the Fire Department is in good shape on air packs but that the Rescue Unit will need some work in the future.  It won’t need to be replaced but will need some work as it is 11 years old.  Chief Hedrick adds that if the council approves Tower’s bid the engine would be built in South Dakota. They have a service representative in Shelbyville, IN.  Once ordered the truck will be built and delivered within 330 calendar days.  The contract was written with a $250 / day penalty clause if they are late on delivery.  Councilman Spencer asks is parts and service will be available in 12 years when the truck is paid off. Hedrick states they are standard parts and the engine can be serviced by Towers or Stoops.

Attorney Robbins notes that he did review all of the bid packets.  All of the bids were responsive and that Towers did have the lowest bid.

Councilman Spencer moves to have Chief Hedrick solicit quotes for financing the engine.  Councilman Alspach seconds the motion.  Vote 4 affirmative.


2007 Holiday Schedule

Clerk-Treasurer Alspach distributes a copy of the State’s holiday schedule.  President Perrin recommends adding one additional day, December 31st.  Member Alspach moves to adopt the State’s 2007 holiday schedule with the December 31st additional day and is seconded by Member Noonan.  Vote 4 affirmative.



Town Council

Page Two

January 2, 2007


Country Gate Flooding

Councilman Spencer asks about lake flooding or overflowing at Country Gate during recent rain events.  PW Supt. Lasiter states it did overflow one week when we had 3.75” of rain in a 3 day period.  Schneider / CP Morgan still needs to install the over flow but the ground is too muddy to do the necessary locates right now.  Jim is working with Duane Sharrer of Schneider Engineering on this problem.


Ordinance Revisions

Councilman Alspach wants to move forward with the recommended revisions to the town’s ordinances and codes.  He asks that this be placed on the agenda for the next meeting.



Tracy Road

Member Perrin asks if the construction work along Tracy Road has caused any damage to the road.  PW Supt Lasiter states that it has not.



Fire Chief Hedrick reports that our AEDs can be used through 2008 but will then need to be replaced or reprogrammed due to changes that have been approved as recommended by the American Heart Association.  Hedrick adds that our defibrillators can not be reprogrammed.  He is researching a source for possibly acquiring 3 donated defibrillators that meet the new requirements.



Ordinance 2046

Clerk-Treasurer Alspach asks that the end of year transfer ordinance be ratified in tonight’s minutes. The council has already approved the ordinance but she would like it noted for the record.  Councilman Noonan moves to ratify the adoption of Ordinance 2046.  Motion is seconded by Councilman Alspach.  Vote 4 affirmative.



Clerk-Treasurer Alspach asks that the end of year encumbrances be ratified for the record as well. Member Noonan moves to ratify the end of year encumbrances.  Motion is seconded by Member Alspach.  Vote 4 affirmative.



Scott Setser of White River Township thanks the New Whiteland Police Department for their quick response on a call involving his mother.  His mother died but Setser praises the officers involved for their efforts.  Setser is planning to have a fund drive and hopes to be able to provide a defibrillator for every police car.  Setser also states with the growth in the area New Whiteland should think about adding paid firefighters.


Being no other business the meeting was adjourned at 7:51 p.m.


Respectfully submitted,



Maribeth Alspach, Clerk- Treasurer



Approved: _____________________________  

                 John Perrin, President