NEW WHITELAND TOWN COUNCIL

JUNE 20, 2006

MEETING MINUTES

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Scott Alspach, Joe Noonan and Terry Spencer.   Also present were Attorney J. Lee Robbins and Clerk-Treasurer Maribeth Alspach along with Department Heads Jim Lasiter, Mary Facemire, Ed Stephenson, and Office Manager Cindy Yates.   Councilman Noonan offered the opening prayer.  Councilman Harris and Fire Chief Hedrick were absent.

 

MINUTES

Member Noonan moves to approve the minutes of the previous meeting.  Motion seconded by Councilman Alspach.  Vote 4 affirmative.

 

OLD BUSINESS

Disconnect Policy / Door Hangers

Public Works Superintendent Lasiter states they delivered 32 door hanger reminders last month allowing 23 people to make their payment and avoid disconnect.  Of the 9 that were shut off, 2 of the houses were vacant where the people had moved without telling us or leaving forwarding address information.  President Perrin states he has spoken with several employees and the consensus is that the door hanger policy is more cost effective and less time consuming.  Supt. Lasiter recommends making this a permanent policy for the reasons President Perrin mentioned as well as because it allows us one more opportunity to provide customer service.  Councilman Alspach moves to make the policy to deliver door hanger reminders on disconnect day allowing one (1) additional day for payments before actually disconnecting the service.  Full payment must be made before the office opens the next morning to avoid disconnect.  Member Noonan seconds the motion.  Vote 4 affirmative.

 

Unsafe Structure

Mr. McAfee of 125 Tracy Road is present and states that he would like to get into his house to remove some clothing and appliances.  The house has been boarded up due to it being an unsafe structure after a recent fire.  Council directs Mr. McAfee to contact the Police Department and schedule an appointment to get into the house.  He is to give the Police Department a minimum of one days notice.  Mr. McAfee is to have a truck available and help to load the items.  The Public Works Department will remove the boards, allow him to retrieve the items and then re-secure the property.  This needs to be done in one trip as they cannot leave the structure unsecured and they canít be taking the boards down and putting them back up multiple times.  Mr. McAfee agrees and will contact the Police Department to schedule a date and time.

 

Property / General Liability Insurance Renewal

Clerk-Treasurer Alspach states that Betty Bush presented a revised renewal after the vehicle corrections were made.  The new renewal premium is $39,332.00.  Clerk-Treasurer Alspach also prepared a breakdown of the premium by fund for the council.  Clerk-Treasurer Alspach asks that the renewal be approved and recommends waiving the terrorist coverage.  Councilman Spencer asks if the Police Department disposes of the old pick up truck would the premium go down.  Alspach states probably not due to the age of the truck and notes the rates donít usually change unless we add or delete 5 or more vehicles in a policy year.  Councilman Spencer moves to accept the renewal with an annual premium of $39,322.00 and waive the terrorist coverage.  Motion is seconded by Member Noonan.  Vote 4 affirmative.

 

Utility Bill Extension Requests

The following requests were made and granted:

Ariel McCray, 607 Oakland Way will pay $195.65 on July 7, 2006.  New bills will go out on July 6th.  Ms. McCray will pay the difference of the July 6th bill and the $195.65 by July 21, 2006.  Approved.

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June 20, 2006

 

 

Marilyn White, 542 Delbrook will pay $139.03 on July 3, 2006.  Approved.

 

Mindy Skeen, 1126 Warwick will pay $199.26 on June 28, 2006.  Approved.

 

Storm Damage

Councilman Spencer asks about storm damage from the recent storm and power outage last weekend.  Supt. Lasiter states that lightning hit a transformer on Tracy Road and a power line was down.  New Whiteland was without power for 10 Ĺ hours.  The emergency generators worked fine.  The server was hit at the Town Hall but was repaired on Monday.  Lightning came through the phone line and damaged the memory card.  Lasiter adds there was a tree down on Winthrop.

 

Eagle Scout Projects

Councilman Noonan asks for an update on the Shelter House project.  Park Director Facemire states that she has not heard back from any the boys who approached the council with Eagle Scout projects.

 

Police Department

Marshal Stephenson asks the council about the new copier lease.  He gets a new copier and an additional 500 copies per month while spending $2.00 less per month.  Council approves contingent on Attorney Robbins reviewing the contract.

Marshal Stephenson presents council members with copies of the departmentís case/run report and states he will be providing this information on a monthly basis.  He also provides copies of the new fireworks law for their review.  Stephenson states that he will be on vacation for the next meeting.  Officer Glaze will attend the meeting.

 

Cancellation of Council Meeting

The next regular council meeting would be July 4, 2006.  Due to that being a holiday the meeting will be cancelled.  Clerk-Treasurer Alspach will run the docket on June 30, 2006 and asks all council members to stop by the office and sign it so that bills can be paid.  President Perrin recommends closing the offices on July 3rd along with the 4th of July holiday.  Councilman Noonan moves to close the town offices on July 3rd and is seconded by Councilman Alspach.  Vote 4 affirmative.

 

NEW BUSINESS

None.

 

LEGISLATIVE

Ordinance 2027

Attorney Robbins states that he does not believe an ordinance is required to change the amount of the meter deposit.  The deposit is a form of security and not a rate or a charge.  As the Board of Works, the Town Council can adjust the meter deposit amount as necessary.  Member Spencer moves to raise the meter deposit to $75.00.   After the 2nd disconnect customers would still be required to post a 2nd deposit in the amount of $40.00.  Deposits are non-refundable until the account has been closed and final payment has been made.  Councilman Noonan seconds the motion.  Vote 4 affirmative.

 

Ordinance 2033

Clerk-Treasurer Alspach reads the ordinance amending the 2006 salary ordinance and explains on final reading.  Councilman Alspach moves to adopt Ordinance 2033 on final reading and is seconded by Member Spencer.   Vote 4 affirmative. 

 

Ordinance 2034

Attorney Robbins reads and explains the ordinance changing the zoning map in its entirety.  This rezones Lot 3 in the Silver Company Commercial Subdivision from GB2 to GBM.  The Plan

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Commission has sent a favorable recommendation in the form of a resolution to tonightís council.  They are recommending the change with the following conditions:

1.                   Privacy slats in the chain link fencing would be provided and maintained.

2.                   Fire Hydrant on the southeast corner of the property near Tracy Road would be relocated or a second hydrant would be installed.

3.                   The area designated as outside storage on the drawing that was submitted to the Plan Commission in May will not be enlarged at any point in the future.

The petitioners, Mr. & Mrs. Flick, are in the audience and acknowledge and accept these conditions. Councilman Spencer moves to approve with the aforementioned conditions.  Motion is seconded by Councilman Alspach.  Vote 4 affirmative.  

 

Ordinance 2035

Clerk-Treasurer Alspach reads the transfer ordinance in its entirety on first reading.  Councilman Noonan moves to adopt Ordinance 2032 on first reading and is seconded by Member Spencer.   Vote 4 affirmative.   This item will be placed on the July 18th agenda.

 

OPEN TO THE PUBLIC

None.

 

Being no other business the meeting was adjourned at 7:37 p.m.

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________

               John Perrin, President