NEW WHITELAND TOWN COUNCIL

APRIL 18, 2006

MEETING MINUTES

 

Town Council President John Perrin opened the meeting at 7:00 p.m. with the pledge to the American flag. Council members present were Scott Alspach, John Perrin, Don Harris, Joe Noonan and Terry Spencer.   Also present were Attorney Stephen Watson and Clerk-Treasurer Maribeth Alspach along with Department Heads Jim Lasiter, Mary Facemire, Ed Stephenson and Office Manager Cindy Yates.   Councilman Perrin offered the opening prayer.  Fire Chief Hedrick was absent.

 

MINUTES

Member Noonan moves to approve the minutes of the April 4th Executive Session, April 4th Council meeting, April 6th Executive Session and April 7th Special meeting.  Motion seconded by Councilman Harris.  Vote 5 affirmative.

 

OLD BUSINESS

Mock Terrorist Disaster Planning Exercise Update

Marshal Stephenson presents copies of the Operational Plan the Police Department will use during the May 6th exercise.  Stephenson adds that they will be distributing fliers to the residents in Hilltop Commons advising them that one of the entrances will be closed for a few hours on the 6th.

 

Special Census

Clerk-Treasurer Alspach distributes copies of the response that she received by fax today.  Alspach asks council members to review this information and advise her if they wish to proceed with the special census.

 

Country Gate Flooding Issues

Councilman Spencer asks for an update on the progress on this project.  Supt. Lasiter states he met with a consultant to get an estimate on boring under the drive to install the pipe to carry the excess water north.  Originally he believed they could cut the drive, install the pipe and backfill the drive, however, last Friday the drive was overlaid which means it will have to be bored under.  Lasiter will get cost estimate.

 

Storm Damage

Councilman Spencer asks if the town sustained damage during the storm on April 14th.   Supt. Lasiter states they are still working to correct problems as a result of the power being off for a couple of hours last Thursday.  They have had lots of overtime due to cleaning out storm sewers as well as working to repair the problems at the Wastewater Treatment Plant.  The plant should be fully operational sometime this week.  Lasiter plans to install a new diffuser head at the plant.  Spencer asks if we had any overflow of raw sewage.  Lasiter says we did not.  President Perrin thanks the Fire, Police and Public Works Departments for their work during and after the storm.

 

NEW BUSINESS

Introduction of new Town Marshal

President Perrin introduces Marshal Ed Stephenson.  Perrin notes the council interviewed four (4) outstanding candidates and selected Ed Stephenson.  Stephenson has served on the New Whiteland Police Department as the Lieutenant for the last several years. 

 

Strand Associates, Inc.

Kent Boulware, an engineer with Strand Associates is here to introduce himself and his company to the council. They have multiple locations and employ 350 people.  They do highway, road, bridge, water, wastewater, site development and walking trail projects. Mr. Boulware has spoken to Clerk-Treasurer Alspach and Parks Director Facemire and wanted to meet the council.  Boulware is meeting with Parks Director Facemire tomorrow to research grants and funding options for a walking trail

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April 18, 2006

 

project.  President Perrin suggests that Facemire share any information from that meeting with School Supt. Coopman as he has expressed an interest in teaming with the towns to create possible trails at the new bus garage.  Boulware states that if the town were to partner with the school and/or churches that would open additional funding options.

 

LEGISLATIVE

Ordinance 2027

Attorney Watson presents a memorandum from Attorney Robbins covering the various policy changes that are being considered.  After much discussion the following recommendations are made:       1. Raise initial deposit from $25.00 to $70.00

            2. Read Meter will remain at $30.00

            3. After 2nd disconnect for non-payment an additional $40.00 deposit will be required

            4. Deposits are non-refundable until the account has been closed out and paid in full.

            5. Landlords (property owners) will be required to submit a notarized guarantee form for the

entire utility bill for any service established in the name of the tenant or renter.  Landlord

(property owner) will be responsible for any unpaid portion of any bill for property belonging

to them.

Clerk-Treasurer Alspach states that last month, due to the snow, disconnects were delayed one day.  On the regular disconnect day we put door hangers on 38 houses that were scheduled to be disconnected advising them that due to the weather we were unable to shut off their water.  The next day all but 4 accounts were paid and we only had to shut off 2 customers (2 houses were vacant).  After some discussion with the staff in the utility office and Supt. Lasiter, we would like to adopt this as our standard policy.  While it will require a little more work in the office preparing the door hangers, it will significantly reduce the number of angry customers we have to deal with.  It also saves time for the Public Works guys as they donít have to shut off and restore as many accounts.  It may even reduce the need for a Police Officer to be at the Town Hall on disconnect day.  Councilman Harris states we have already given the customers more time to get their bills paid, he hates to add another day and a 2nd reminder.  After much discussion, it is decided that we will do the door hangers for the next 2 months and report the results to the council before a policy change is made. 

 

Ordinance 2028

Attorney Watson presents the Stormwater Management Ordinance for the Town of New Whiteland on final reading.  Councilman Noonan moves to adopt Ordinance 2028 on final reading and is seconded by Councilman Harris.  Vote 5 affirmative.

 

Ordinance 2029

Attorney Watson presents the Erosion and Sediment Control Ordinance for the Town of New Whiteland on 2nd reading.   Councilman Spencer moves to adopt Ordinance 2029 on final reading and is seconded by Councilman Alspach.  Vote 5 affirmative.

 

Ordinance 2030

Clerk-Treasurer Alspach the Ordinance authorizing a temporary loan of $75,000.00 from Sanitation to General Fund.  Alspach references copies of tonightís Fund Report and notes that the General Fund account is overdrawn.  Alspach has requested an early tax distribution and will be able to pick up a check on May 4th.  Councilman Spencer moves to adopt Ordinance 2030 on first reading and is seconded by Councilman Alspach.  Vote 5 affirmative.

 

Councilman Alspach moves to suspend the rules to consider this Ordinance on final reading tonight.  Motion is seconded by Councilman Harris.  Vote 5 affirmative.

 

Clerk-Treasurer Alspach reads Ordinance 2030 in title only.  Councilman Alspach moves to adopt Ordinance 2030 on final reading and is seconded by Councilman Noonan.  Vote 5 affirmative.

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April 18, 2006

 

Ordinance 2031

Clerk-Treasurer Alspach presents a Memo from Marshal Stephenson requesting a salary increase for the Police Department Records Clerk.  Alspach has prepared an amendment to the 2006 Salary Ordinance to reflect the increase that Marshal Stephenson is requesting.  Marshal Stephenson explains how important this position is to their department and explains that the person in that position is about to complete her schooling as a paralegal.  Stephenson is concerned that at the current salary of $19,000.00 she will look for work elsewhere.  Councilman Harris asks about the gasoline budget?  Will they run out of money before the end of the year?  Stephenson states the money he is asking to use is money left from the prior Marshalís salary.  Stephenson adds that there is other money available from the difference in the Ltís salary and what the new officer will be paid.  Stephenson adds that he is monitoring the gas budget and they are right on their projected target.  Harris is concerned about gas prices going up.  Councilman Spencer states no full time employee should make only $19,000.00 a year.  Spencer moves to adopt Ordinance 2031 and is seconded by Councilman Noonan. Vote 4 affirmative.  Member Harris votes no.

 

Councilman Alspach moves to suspend the rules to consider Ordinance 2031 on final reading and is seconded by Member Spencer.   Vote 4 affirmative.  Member Harris votes no.

 

Clerk-Treasurer Alspach reads the ordinance in title only on 2nd reading.  Councilman Alspach moves to adopt Ordinance 2031 on final reading and is seconded by Member Noonan.   Vote 4 affirmative.  Member Harris votes no.

 

OPEN TO THE PUBLIC

 

Being no other business the meeting was adjourned at 7:57 p.m.

 

Respectfully submitted,

 

 

____________________________

Maribeth Alspach, Clerk- Treasurer

 

 

 

Approved: _____________________________

               John Perrin, President

 

 

After the meeting  Attorney Watson determines that a unanimous vote is required to suspend the rules.  Ordinance 2031 will need to be considered on final reading at the next meeting.